Payroll Specialist Lead

Overview

Accountabilities

• Process payroll accurately and on time in compliance with country-specific regulations, statutory requirements, and internal controls.
• Manage full payroll cycles including validation of inputs, calculations, reconciliations, and post-payroll activities.
• Act as a subject matter expert for Polish payroll, staying current on legislative, tax, and compliance updates.
• Coordinate with internal teams and external vendors to ensure seamless payroll execution across multiple stakeholders.
• Identify, investigate, and resolve payroll discrepancies while escalating risks and complex issues when needed.
• Support implementation of payroll services in new or expanding jurisdictions, ensuring operational readiness.
• Contribute to process improvements, automation initiatives, and system enhancements to improve efficiency and scalability.
• Maintain and improve payroll documentation, controls, and operational knowledge bases.
• Participate in testing and validation of payroll systems, updates, and workflow changes.

Requirements

• 5+ years of experience in payroll operations, preferably in mid-to-senior roles.
• Hands-on experience managing full-cycle payroll in Poland, including statutory compliance and reporting.
• Experience working in multi-country or global payroll environments.
• Strong understanding of payroll regulations, tax frameworks, reconciliations, and payroll controls.
• Familiarity with payroll systems and tools, including R2Płatnik (Symfonia) or similar platforms.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to work effectively with cross-functional and external stakeholders in a remote, distributed environment.
• Strong communication skills in English; additional languages are a plus.
• Comfort working in fast-paced, evolving operational environments with a focus on ownership and accountability.
• Experience with automation tools or AI-enabled workflows is highly valued.

Benefits

• Fully remote, global work environment
• Flexible working hours with async-first culture
• Competitive salary aligned with global payroll market standards
• Stock options participation
• Generous paid time off
• 16 weeks paid parental leave
• Learning and professional development budget
• Home office and equipment stipend
• Mental health and wellness support services
• Opportunities to contribute to global payroll transformation and automation initiatives

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