Payroll Accountant Assistant (MPD)
Role Overview
Maintain fleet seafarer records and accurately administer and process seafarer payroll in line with company policies and procedures.
Maintain marine personnel vendor records and process related invoices.
Key Skills for This Role
Full Job Posting
Role summary
Maintain fleet seafarer records and accurately administer and process seafarer payroll in line with company policies and procedures.
Maintain marine personnel vendor records and process related invoices.
Payroll and payments
- Process monthly onboard seafarer wages and keep bank account information current in the system.
- Capture eligible allowances according to employment contracts and company policies, and deduct advances granted to seafarers.
- Obtain approvals and coordinate timely transfers with Finance and Treasury.
- Send payslips by email or crewing software; track returned salaries and manage retransfers through ad-hoc payments.
- Manage Cash to Master records, track deductions, and reconcile monthly.
- Prepare and post payroll entries, vessel budgets, and accruals; coordinate monthly payroll cost back-charging with GL and AR.
- Respond to related email and phone queries.
- Manage internal and external seafarer payroll audits and prepare management reports.
- Manage seafarer final and leave settlements and assist with annual bonus and reward preparation.
Personnel vendors and records
- Maintain fleet seafarer personnel data and marine personnel vendor records and bank account information.
- Administer vendor agreements, ensure validity and timely renewal, and process and settle invoices on time.
Qualifications and experience
- Diploma degree in Accounting or Finance.
- Three to five years of related experience in a similar position; similar-industry experience is preferred.
- Strong payroll and analytical skills with relevant financial experience.
- Related CMA, CPA, or ACCA certificates are an advantage.
Job-specific skills
- Knowledge of payroll systems, the maritime industry, and legal requirements for marine personnel employment.
- Understanding of travel and government procedures and HR principles and practices.
- Computer literacy, including Microsoft suite products.
Key results
Ensure salaries are paid on time and payroll transactions are accurate, timely, and compliant with accounting standards.
Store marine personnel documents safely, maintain payroll confidentiality, and disclose accurate reports on time.
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