Part-time Office Assistant

• Ability to lift 20–25 lbs. (ex., mail packages, office supplies, etc.)
• Ability to stand and walk around the office for short periods.
• Ability to operate standard office equipment (copiers, scanners, postage machines)
• Office Administration: Support day-to-day office operations, including sorting checks, making copies, scanning and routing confidential mail, and assisting with basic office maintenance tasks
• Confidential Document Handling: Maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and any other protected or sensitive information.
• Executive Support Coverage: Provide backup administrative support to the Chief Executive Officer, Co‑Founder, and Chief of Staff as needed, including calendaring, scheduling, notetaking, coordinate speaking engagements and media as needed, travel arrangements, and expense reporting; assume full administrative coverage during the absence of the Executive Administrator.
• Mail Processing Support: Serve as a backup for weekly mail handling, including participating in required two person protocols for opening and processing mail and ensuring the secure, confidential handling of sensitive documents.
• Special Project Coordination: Help source and purchase gifts as part of employee recognition efforts and coordinate logistics for Senior leadership and org-wide retreats (e.g. bi-annual all staff event), meetings and/or events.
• Cross Team Collaboration: Work collaboratively with teammates across departments to support shared goals and ensure smooth organizational operations.
• Data Literacy: Demonstrate a basic understanding of data literacy and a willingness to use and reference data in daily work.
• Perform additional administrative tasks based on organizational needs.
• A commitment to SHP’s mission and values.
• Other duties as identified given organizational needs
• Prior experience as an Administrative Assistant, Office Assistant, Receptionist, or in a similar administrative support role, with the ability to communicate professionally and effectively adapt to the needs of employees, donors, and visitors.
• Ability to maintain strict confidentiality when handling sensitive mail, HR documents, donor information, executive materials, and anything else related to the work.
• Experience managing calendars and coordinating schedules using digital tools.
• Strong phone communication, active listening, and clear written communication for email correspondence.
• Demonstrates accuracy and thoroughness in administrative and clerical tasks.
• Comfortable shifting between tasks and supporting different departments as needs arise.
• Ability to take clear, accurate notes when supporting meetings or executive needs.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to work independently with minimal supervision.
• Willingness to reference and use data in daily tasks.
• Local availability: Resides within commuting distance of Newtown, CT and able to work onsite weekly. ​​​​​​​

This is a part-time role with an hourly rate of $23.56.

We will offer an average of 15-25 hours per week with the possibility of additional hours during peak periods or staff vacations.

SHP uses a structured internal rubric to guide salary placement and ensure equitable pay and as a practice, we do not negotiate salaries.

• Employer paid Employee Assistance Program
• ​​​​​​​Remote office support for eligible tasks, including a laptop, home office reimbursement, and a combined monthly cellphone and Wi-Fi reimbursement up to $45.
• SHP Staff and Volunteers have until Monday, July 13, 2026, to submit an application. Please contact Talent Acquisition and HR once you have applied.
• All other applicants have until Monday, August 3, 2026. to apply.