Paralegal Officer (Qatari & Children of Qatari Mother)

About Commercial Bank

Job Summary

Criminal Case Intake And Documentation

• Receive newly initiated criminal files from business units and ensure timely legal action.
• Acknowledge receipt of post-dated cheques (PDCs) along with related documentation (e.g., Letter of Undertaking/Letter, Hand-over forms, QID/CR etc).
• Verify and review all documents and sign as the official custodian for the original cheques received along with the Hand over form.

Document Review And System Update

• Review criminal hand-over documentation and ensure it includes cheque advice, QID/CR, and original cheque.
• Cross-check hand-over forms with updated data in the RCS (legal system) and approve cases for further action.

Cheque Classification And Management

• Categorize cheques by type (post-dated, returned) and ensure alignment with related cheque advice.
• Prepare and maintain Excel sheets capturing key cheque information (amount, signatory, due date, and cheque number).
• Store original cheques in secure legal custody under designated folders.

Cheque Processing

• Monitor and ensure timely posting of cheques within a two-day window, if applicable.
• Validate that returned cheque advice does not exceed 30-day validity based on customer default.

Case File Preparation

• Compile physical case files and ensure full updates in RCS, including scanned copies of all supporting documentation.
• Upload relevant attachments in the RCS for internal recordkeeping.

Police Complaint Submission

• Draft and submit formal complaints to the Police Department, ensuring all required documentation is attached (including CB’s request for binding the defendant).
• Follow up with authorities to obtain police case numbers and ensure updates in the RCS and complaint registers.

Archiving And Legal Records

• Archive all complaint documents, original cheques, and cheque advice in both legal custody report and digital e-store.

Judicial And Public Prosecution Follow-Up

• Monitor and follow up on case hearings daily, if applicable.
• Provide weekly hearing schedules to relevant legal Manager
• Attend court judgments and submit requests to collect the judgment order with writ of execution in order to proceed with the enforcement.

External Coordination

• Liaise with the Police Department upon notification and attend hearings.
• Liaise with the Public prosecution upon notification and attend the investigation.
• Coordinate with business units to provide court-required justifications.
• Manage the cancellation process for closed criminal cases with the Public Prosecution after working hours.
• Liaise with External Law firms upon request.

Cheque Collection And Suspense Account Monitoring

• Receive payments from the Public Prosecution and ensure prompt deposit into the legal suspense account.
• Notify LO/LM on the same day regarding recovery amount received from the court
• Monitor and reconcile transfers from civil courts into the legal suspense account.
• Notify the business of recoveries and ensure crediting to customer accounts.

Legal System And Case Tracker Maintenance

• Ensure daily updates to the legal system (RCS) and monitor criminal case developments using the marker checker process.

Financial Reconciliation And Reporting

• Maintain monthly reconciliation records for recovery amounts through civil and criminal proceedings.
• Share reconciliation reports with the legal Manager and Chief legal Officer
• Prepare and submit a Monthly Criminal Case Report detailing case outcomes to the legal Manager and Chief legal Officer
• Prepare monthly reports for case cancellations (criminal and civil) and maintain organized records.
• Generate monthly reports for all complaints scheduled for filing and share them with relevant stakeholders.
• Produce monthly reports for legal suspense recovery payments and share it with legal Manager and Chief legal Officer

Administrative Responsibilities

• Handle administrative duties as requested by legal Manager and Chief legal Officer
• Adhere to Legal DOA, SOP, and Ensure do not breach Legal bank policies.

Legal Consultation & Advisory

• Draft, review (legal opinions, memos) and responses to inquiries from branches and internal departments.
• Provide advice, support and assistance with negotiation and documentation on legal issues of international and domestic scope.
• Perform other related duties or assignments as directed

Required Qualifications

• ****Qualifications & Experience****
• Bachelor’s degree in Law, Business Administration, or a related field (Law preferred).
• Strong knowledge of criminal procedures, cheque laws, and legal documentation processes.
• Proficiency in MS Office (Excel, Word).
• Excellent communication, and coordination skills.
• High level of integrity, confidentiality, and attention to detail.

Required Experience

• 4-5 years of experience
• ****Why Commercial Bank?****
• Best Performing Bank in Qatar in The Banker’s prestigious Top 1000 World Banks Rankings 2025.
• Best Digital Bank in the Middle East 2024 by World Finance and Best Mobile Banking App in the Middle East 2024 by Global Finance.
• An Innovation-Driven, Digital-First Environment where employees work with the latest tools and technologies to redefine banking
• Opportunities for Global Partnerships & International Exposure, connecting employees with global networks and perspectives.
• A focus on Employee Well-being & Work-Life Balance, ensuring a healthy and supportive environment for all team members
• Competitive Compensation & Benefits that ensure our employees are rewarded for their dedication and performance
• A strong Commitment to Diversity, Equity & Inclusion, fostering a culture that values every individual’s unique perspective
• At Commercial Bank, we don’t just offer careers, We shape futures by pioneering
• digital transformation
• in Qatar’s banking sector,
• blending digital-first
• approach to redefine banking through
• innovative solutions.

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