Operations Executive
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Key skills for this role
About the Role
– Operations Assistant (UAE) Position: Operations Assistant Company: Klaut Advertising Location: Dubai, UAE Key Responsibilities: Coordinate daily operations between the sales, creative, digital marketing, and client servicing teams.
Key Skills for This Role
Full Job Posting
Key Responsibilities
- Coordinate daily operations between the sales, creative, digital marketing, and client servicing teams.
- Monitor project timelines and ensure all client deliverables are completed on schedule.
- Prepare quotations, proposals, contracts, invoices, and other business documents.
- Maintain client records, project documentation, and operational reports.
- Coordinate with clients regarding project updates, approvals, and follow-ups.
- Schedule meetings, prepare meeting agendas, and record meeting minutes.
- Support the sales team with documentation, CRM updates, and client onboarding.
- Liaise with the finance team for invoices, payment follow-ups, and purchase requests.
- Coordinate with influencers, vendors, production partners, and suppliers for campaign execution.
- Assist in organizing events, photoshoots, video productions, and marketing activations.
- Manage office administration, inventory, and procurement of office supplies.
- Handle correspondence, emails, and day-to-day administrative tasks.
- Track team productivity and prepare weekly and monthly operational reports.
- Ensure compliance with company processes and maintain organized documentation.
- Support the CEO and management team with operational and administrative tasks as required.
Requirements
- Bachelor's degree in Business Administration, Marketing, Management, or a related field.
- Minimum 2 years of experience in operations, administration, or project coordination.
- Previous experience in an advertising, digital marketing, media, or creative agency is preferred.
- Excellent communication skills in English (Arabic is an advantage).
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
- Experience with CRM and project management tools such as ClickUp, Asana, Monday.com, Trello, or similar platforms.
- Strong organizational, multitasking, and time management skills.
- Ability to work in a fast-paced environment and manage multiple priorities.
- Valid UAE residency (Husband/Family Visa preferred) is an advantage.
Key Skills
- Project Coordination
- Office Administration
• Documentation & Reporting
- Time Management
- Problem Solving
• Communication & Coordination
- Attention to Detail
• Microsoft Office & Google Workspace
- Team Collaboration
- This role is ideal for someone who can keep agency operations running smoothly, coordinate with multiple departments, and ensure every client project is delivered efficiently and on time.
- Pay: AED2,000.00 - AED2,500.00 per month
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