Operations & Coordination Lead

Job Brief

Job Responsibilities

• Coordinate communication and follow-ups with partners, suppliers, agencies, and other external stakeholders.
• Manage project timelines, track action items, and ensure tasks are completed within agreed deadlines.
• Support the planning and execution of marketing activities, including content coordination and social media initiatives.
• Liaise with external marketing agencies and creative partners to coordinate campaigns and promotional activities.
• Assist in the preparation of marketing materials, presentations, and campaign logistics.
• Track company expenses and maintain organized financial records.
• Prepare and organize invoices, payment documentation, and expense reports.
• Support the preparation of financial summaries and reports for management and board meetings.
• Develop professional presentations, proposals, reports, briefing notes, and other business documents.
• Coordinate calendars, meetings, travel arrangements, and other administrative requirements.
• Maintain accurate documentation and filing systems for operational and financial records.
• Identify process improvements to enhance operational efficiency and organizational effectiveness.
• Provide general administrative and operational support to the leadership team as required.

Job Requirements

• Bachelor's degree in Business Administration, Marketing, Operations Management, or a related field is preferred.
• **2–5 years of experience in an Operations, Coordination, Executive Assistant, Project Coordination, or Marketing Support role.**
• Proven ability to manage multiple projects and priorities in a fast-paced environment.
• Exceptional organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills in English; Arabic is an advantage.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
• Experience coordinating with external vendors, suppliers, agencies, and business partners.
• **Basic financial administration experience**
• , including expense tracking, invoice management, and payment coordination.
• Ability to prepare professional presentations, reports, and business documentation.
• Highly proactive, resourceful, discreet, and professional in handling confidential information.
• **Strong interpersonal skills**
• with the ability to build effective working relationships.
• **Valid driving licence with access to a personal vehicle.**