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Operations and Project Coordinator

GeoSpectrum Technologies
Port Coquitlam, CAN
Mid
Onsite
Discovered Today

Full Job Posting

Key Responsibilities

  • Project Administration & Accounting
  • Support Finance with day-to-day branch financial activities, including invoice processing, job costing, financial reporting, and management of cash accounts.
  • Handle subcontract administration, including tracking, reconciliation, payment processing, and maintaining accurate records.
  • Facilitate clear communication of the full project administration life-cycle between Finance and cross-functional teams (engineering, operations, procurement, etc.).
  • Manage project administration tasks such as product logistics coordination, shipment tracking, report validation, progress reporting, and documentation throughout the project lifecycle.
  • Assist with monitoring project timelines and deliverables, ensuring required documentation and administrative tasks are completed on schedule.
  • Operations Administration
  • Provide comprehensive administrative support to the senior leadership team, including scheduling, correspondence, report preparation, and special assignments upon requests.
  • Manage visitor requests, coordinate site access, security clearances, and on-site logistics for clients, vendors, and guests.
  • Handle general office coordination tasks such as data entry, document formatting, and office supply inventory management.
  • Support the planning and execution of internal and external meetings.
  • Contribute to digital document processing, document governance, filing systems, and compliance with company standards.
  • Support People & Culture with BC workplace policy maintenance, new hire onboarding, training coordination, employee engagement initiatives, and other HR-related administrative support.
  • Upon request, may support Marketing with business presentations, marketing packages, proposals, and other professional business materials.

Qualifications

  • Post-secondary education in Business Administration, Accounting, Project Management, or a related field, or equivalent combination of education and relevant experience.
  • Previous experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment.
  • Experience scheduling and managing various assignments with competing priorities.
  • Experience working with various department leaders, an asset.
  • Proficient in Microsoft Office suite, online research and using online company portals.
  • Excellent organization and time management skills and ability to meet deadlines.
  • Sound financial business acumen and proficient math skills.
  • Ability to develop procedures and documentation.
  • Demonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.
  • Ability to reliably commute to the workplace.
  • Security Requirements
  • All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.

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