Operation Executive

Job Summary

Key Responsibilities

• Create and manage exhibition floor plans, including exhibitor allocation and space utilization.
• Coordinate all operational requirements before, during, and after exhibitions.
• Liaise with exhibitors, contractors, suppliers, and venue management.
• Ensure all exhibitor requirements are communicated and implemented effectively.
• Coordinate event setup, dismantling, and on-site operations.
• Monitor exhibition timelines and ensure tasks are completed on schedule.
• Conduct venue inspections and prepare operational plans.
• Coordinate with sales, marketing, registration, and design teams to ensure smooth event execution.
• Prepare exhibitor manuals, operational documents, and event schedules.
• Manage exhibitor requests and resolve operational issues promptly.
• Ensure compliance with venue regulations, health and safety standards, and event guidelines.
• Support crowd flow management and visitor experience during the exhibition.
• Prepare post-event operational reports and recommendations.

Requirements

• Bachelor's degree in Event Management, Operations, Business Administration, Architecture, Interior Design, or a related field.
• 2–5 years of experience in exhibitions, events, or operations management.
• Experience creating exhibition floor plans and allocating exhibitor spaces.
• Proficiency in tools such as AutoCAD, SketchUp, or other floor planning software is an advantage.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple projects and work under pressure.
• Willingness to work flexible hours during exhibitions and event days.

Preferred Skills

• Knowledge of exhibition operations and venue management.
• Strong stakeholder management skills.
• Excellent attention to detail and time management abilities.
• Ability to work independently and as part of a team.