Onboarding Officer

Purpose of the Position

Main Responsibilities

• Prepare, issue, and manage employment contracts, amendments, renewals, and terminations in accordance with company policies and applicable labor laws.
• Process employment contracts electronically through relevant government platforms and HR systems, ensuring accuracy and timely completion.
• Coordinate employee onboarding activities, including document collection, contract signing, medical examinations, work permits, residency requirements, and other pre-employment formalities.
• Coordinate employee offboarding activities, including resignation processing, contract termination, clearance procedures, exit formalities, and final documentation.
• Manage employee registration, contract updates, renewals, and terminations through relevant government platforms, including Qiwa and other applicable systems.
• Ensure all required employee documents are collected, verified, maintained, and properly archived in accordance with company procedures.
• Coordinate with HR, Recruitment, Payroll, Government Relations, and other relevant departments to ensure smooth onboarding and offboarding processes.
• Monitor contract expiration dates and employee documentation to ensure timely renewals and prevent compliance issues.
• Provide employees with information regarding employment contracts, company policies, onboarding requirements, and offboarding procedures.
• Maintain accurate employee records and prepare regular reports on contract status, renewals, onboarding, and offboarding activities.
• Ensure compliance with company policies, procedures, and applicable Saudi Labor Law requirements.
• Undertake any other related responsibilities assigned by the line manager.

Professional Qualifications & Experience

• Diploma or bachelor's degree in human resources management, Business Administration, or a related field.
• 2-3 years of relevant experience in HR administration, employee contracts, onboarding, or offboarding.
• Experience with Saudi labor regulations and employment contract administration is preferred.
• Familiarity with government platforms such as Qiwa, Muqeem, and other relevant HR systems is an advantage.
• HR-related professional certification is an advantage.

Computing / Special Skills

• Proficiency in MS Office applications, particularly Excel, Word, and Outlook.
• Working knowledge of HRMS or ERP systems.
• Ability to maintain accurate employee records and manage confidential information.
• Strong organizational skills, attention to detail, and the ability to meet deadlines.
• Good coordination, communication, and problem-solving skills.

Knowledge of Languages Required

• English: Proficient level is essential.
• Arabic: Mother tongue is preferred.