Officer - Administration
Role Overview
Provides administrative and coordination support to diving operations through office management, scheduling, and communication with internal and external stakeholders.
Key Skills for This Role
Full Job Posting
Role overview
Provides administrative and coordination support to diving operations through office management, scheduling, and communication with internal and external stakeholders.
Core responsibilities
- Coordinate diving schedules to optimize planning and avoid conflicts.
- Arrange travel bookings, accommodation, transportation, and related services for operational staff.
- Serve as a primary contact for diving employees and provide timely support.
- Manage filing, documentation, records, reports, presentations, and meeting minutes.
- Schedule meetings, prepare agendas, and arrange meeting logistics.
- Handle calls and correspondence and direct them to appropriate stakeholders.
- Coordinate gate passes, inductions, and site access.
- Maintain office supplies and administrative resources; receive and assist visitors professionally.
- Support continuous improvement of administrative processes and operational efficiency.
Qualifications and experience
- A diploma or bachelor's degree in business administration or a related field is preferred.
- Minimum 3–5 years of experience in an administrative or coordination role.
Knowledge and skills
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent written and verbal English; Arabic is an added advantage.
- Strong organization, multitasking, attention to detail, and accuracy.
- Experience with scheduling, logistics coordination, and administrative support.
- Ability to handle changing priorities and work under pressure.
- Strong communication and interpersonal skills; ability to manage data, documentation, and reporting efficiently.
- Knowledge of office procedures and administrative best practices.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Abu Dhabi ports
Superintendent - Marine
, UAE
The employer is seeking a Marine Superintendent to support safe vessel operations and maintain compliance with maritime requirements. The role covers ship inspections, safety management systems, audits, and navigational
Harbour Master
, UAE
Abu Dhabi Ports is seeking a Harbour Master to manage vessel traffic, marine operations, safety, security, and regulatory compliance at a port. Candidates need 10–12 years of relevant experience, a bachelor’s degree, ess
Specialist - Procurement COE
, UAE
The employer is seeking a procurement specialist to improve procurement processes, strategies, and practices. The role includes process optimization, procurement technology use, risk mitigation, benchmarking, supplier pe
Specialist - Contracts
, UAE
The employer is seeking a contracts specialist to support pre-award and post-award contract management and procurement activities. The role covers tender support, contract records, variations, claims, and close-out. Appl
Supervisor - Warehouse Operations
, UAE
Noatum Logistics is seeking a Warehouse Operations Supervisor to coordinate efficient warehouse workflows, resources and shipping accuracy. The role includes allocating manpower, maintaining safety and quality standards,
Manager - Equipment (BULK/GC)
, UAE
The posting names an Equipment Manager (BULK/GC) role, but provides no job-specific details beyond referring to a separate job description. The responsibilities and qualifications cannot be determined from the available
Legal Advisor
, UAE
Abu Dhabi Ports is advertising a Legal Advisor position, but the provided description contains no substantive details about the work or qualifications. The full job description is needed to assess the role's duties and c
Senior Specialist - HSSE
, UAE
Abu Dhabi Ports is seeking a Senior Specialist in HSSE. The provided description refers to a separate job description for responsibilities and qualifications but does not include those details.
Superintendent - Marine
, UAE
Harbour Master
, UAE
Specialist - Procurement COE
, UAE
Specialist - Contracts
, UAE
Supervisor - Warehouse Operations
, UAE
Manager - Equipment (BULK/GC)
, UAE
Legal Advisor
, UAE
Senior Specialist - HSSE
, UAE