Office Secretary
Skills
About This Role
Job Summary
We are seeking a highly organized, proactive, and detail-oriented Office Secretary to provide comprehensive administrative support to our team.
The ideal candidate will be the first point of contact for our office, ensuring smooth daily operations and efficient communication across all departments.
Key Responsibilities
- Manage incoming and outgoing correspondence, including emails, letters, and memos.
- Organize and manage appointments, meetings, and daily schedules.
- Receive and direct phone calls, respond to inquiries, and forward calls to the appropriate departments.
- Coordinate effectively between different departments and follow up on administrative directives.
- Greet visitors and clients in a professional and courteous manner.
- Prepare meeting minutes, document decisions, and track follow-up actions.
- Perform any other administrative tasks as assigned by management.
Qualifications and Experience
- **Education:** Diploma or Bachelor's degree in Business Administration or a related field.
- **Experience:** 1-3 years of proven experience in an administrative or secretarial role.
Technical Skills
- Ability to handle diverse clerical and administrative tasks independently and responsibly.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong ability to draft and edit official correspondence and reports with accuracy and professionalism.
- Full professional proficiency in both Arabic and English (spoken and written).
- Fast and accurate typing skills in both Arabic and English.
- Proficiency in organizing and maintaining files and records (both physical and electronic) in a systematic and confidential manner.
Personal and Behavioral Attributes
**Communication:** Politeness and diplomacy in dealing with employees, management, and external parties.
**Organization & Time Management:** High ability to organize, prioritize, and manage multiple tasks effectively.
**Commitment:** Adherence to deadlines and ability to work under pressure.
**Attention to Detail:** High accuracy in task completion and error avoidance.
**Problem-Solving:** Ability to identify simple administrative problems and propose effective solutions.
**Adaptability:** Ability to adapt to changing work environments and handle unexpected tasks.
**Teamwork:** Ability to work effectively within a team and with various company departments.
** Interested candidates are invited to submit their CV and a cover letterز
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