Office Secretary/Sales coordinator
Skills
About This Role
Job description
We are having an urgent opening for the post of office secretary.
Graduated Male/Female candidates with experience in real estate or FM will be given preference.
Following are the requirements.
Good speaking skill in both English and arabic customer service and relationship-building skills .
Teamworking skills Organization and time management skills.
Attention to detail Negotiation skills.
Assertiveness.
Flexibility.
Tact, discretion and diplomacy.
The ability to be proactive and use your initiative: to see what needs doing and to do it.
The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.
Qualification: Engineering/Diploma
Tasks to fulfill as follows;
1.
Handle daily office operations and administrative tasks
2.
Coordinate maintenance schedules and technician appointments with the supervisor
3.
Receive customer calls, complaints, and service requests
4.
Prepare quotations and service reports
5.
Maintain records of maintenance jobs and client information
6.
Follow up with clients regarding service updates
7.
Coordinate with technicians, suppliers, and subcontractors
8.
Manage emails, phone calls, and office correspondence
9.
Prepare timesheets and attendance records for staff
10.
Ensure proper filing of contracts, permits, and documents
11.
Support management with reporting and operational coordination
12.
Track pending jobs and ensure timely completion
13.
Assist in procurement and vendor coordination
14.
Support project coordination and operational planning
15.
Maintain AMC (Annual Maintenance Contract) records and renewals
16.
Handle WhatsApp communication and media coordination.
17.
Assist the Manager/Director in preparing renovation quotations and budget estimates.
18.
Possess good typing skills and strong spoken English communication skills.
Pay: AED3,500.00 - AED4,000.00 per month
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