Office Secretary

About This Role

Position: Office Secretary
Company: House of Elements Fragrances LTD
Location: Al Reem Island, Abu Dhabi, UAE
Offer: AED 3,000 per month

Role Overview: We are looking for a reliable and organized Office Secretary to support daily office activities. The role focuses on coordination, communication, organization, and report submission to ensure smooth operations across teams.

Job Responsibilities

Administrative Support

• Provide general office and administrative support.
• Handle calls, emails, and greet office guests.
• Maintain and organize office documents, records, and files (physical and digital).
• Monitor and handle petty cash.
• Assistance in project budgeting as required

Retail & Sales Support

• Act as point of contact for retail staff.
• Consolidate staff attendance and submit consolidated attendance form.
• Coordinate stocks and order-related requests, leave requests, and ensure clear communication between departments.
• Assist in coordination and activation of retail promotions and discounts.
• Monitor inventory and coordinate stock movement and replenishment.
• Coordinate with clients/customers/retail heads on operational matters.

Logistics & External Coordination

• Coordination tasks with fragrance houses and packers for purchasing, warehousing and the delivery of goods.
• Track shipments and follow up on status.
• Assist in coordination with customs and clearing agents and assist in providing required documents.

Compliance & General Support

• Assist in coordination with PRO for permits, renewals, and legal requirements.
• Assist in handling client inquiries and coordination.
• General assistance in event planning, new project coordination, social media

coordination and organizing photoshoots.

• Assisting personally any related tasks delegated by the owner of the company and the managing director.

Qualifications & Requirements

• At least 2 years of experience in administrative or similar role
• Good command of English (written and spoken)
• Well-versed in MS Office Applications
• A cheerful, outgoing and proactive personality with a polite attitude
• Organized, team player, and detail-oriented
• Good communication and coordination skills
• Ability to multitask and efficiently meet deadlines
• Fast learner and proactive attitude

Job Types: Full-time, Permanent

Pay: AED3,000.00 per month

Work Location: In person