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Office Manager to CEO

ConfidentialAbu Dhabi Emirate, UAE4 weeks agoMid-Senior
Mid-Seniorfulltime

Skills

AdministrationOffice OperationsRecord KeepingSchedulingFacility ManagementBudget Management
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About This Role

We are seeking a highly experienced, discreet, and polished Office Manager to provide comprehensive support to the CEO of a newly established, high-end healthcare facility in Abu Dhabi.

This pivotal role acts as the CEO’s right hand, combining executive assistance with oversight of the CEO’s office operations, while leading and managing a team of Executive Assistants to ensure seamless support across senior leadership.

You will play a critical role in driving coordination across the executive office, managing high-level relationships, and upholding exceptional standards of professionalism within a confidential, high-profile environment. The ideal candidate thrives in a detail-driven setting and brings a strong track record of supporting senior executives and leading support teams.

Key Responsibilities

Executive & Office Management

  • Serve as the primary point of contact for the CEO, managing internal and external communications
  • Proactively manage complex calendars, meetings, and international travel arrangements
  • Prepare high-level reports, presentations, and correspondence with accuracy and professionalism
  • Oversee the day-to-day operations of the CEO’s office, ensuring efficiency and discretion

Stakeholder & Communication Management

  • Liaise with senior stakeholders and external partners, maintaining strong professional relationships
  • Screen and prioritize communications to optimize the CEO’s time and focus
  • Handle sensitive information with the highest level of confidentiality

Operations & Projects

  • Implement and manage office systems, processes, and best practices
  • Coordinate executive meetings, special projects, and events with strong attention to detail
  • Oversee vendors and service providers to ensure high-quality delivery

Leadership & Team Management

  • Lead, mentor, and manage a team of Executive Assistants
  • Ensure consistent, high-quality support is delivered across the leadership team
  • Foster a collaborative, professional, and service-oriented team environment

Service Excellence

  • Demonstrate strong awareness of regional business practices and professional etiquette
  • Ensure all interactions reflect professionalism, discretion, and attention to detail

Role Details

  • Fully onsite role based in Abu Dhabi
  • Five days per week
  • Competitive, market-aligned compensation and benefits

Requirements Critical Requirements

  • Fluency in Arabic and English (written and spoken)
  • Minimum 10 years of experience supporting C-level executives or senior leadership
  • Proven experience managing or leading administrative or executive support teams

Preferred Experience

  • Experience in healthcare, family offices, or other confidential, high-profile environments
  • Exceptional organizational and time management skills
  • Strong interpersonal and communication skills, with the ability to engage with senior stakeholders
  • High level of discretion and professionalism in handling sensitive matters
  • Proficiency in Microsoft Office and related tools

Nice to Have

  • Additional languages are an advantage

Application Process

Interested candidates are invited to apply via the link provided and upload their CV. The application takes approximately 2 minutes.

Applications will be managed through Ansius – Transparent Hiring, where profiles will be assessed based on alignment with the role requirements.

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