Office Manager - Dubai

Role Overview

Executive & Strategic Support

• Provide high-level administrative and strategic support to senior leadership within the Strategic Operations Division
• Manage complex calendars, meetings, and scheduling requirements, ensuring optimal use of leadership time
• Prepare executive-level briefings, presentations, and reports for internal and external stakeholders
• Support leadership in reviewing strategic priorities, preparing decision-making materials, and tracking key initiatives
• Assist in the development of board presentations, leadership updates, and strategic summaries

Strategic Operations & Analytical Support

• Support the planning, coordination, and execution of strategic initiatives and transformation programs
• Conduct research and analysis to support business decisions and leadership discussions
• Consolidate data from multiple departments and convert it into clear, structured insights and reports
• Track progress of key projects, ensuring milestones are met and risks or delays are escalated appropriately
• Contribute to continuous improvement initiatives aimed at enhancing operational efficiency

Stakeholder Coordination & Communication

• Act as a central coordination point between senior leadership and internal/external stakeholders
• Ensure effective communication across departments to maintain alignment on priorities and deliverables
• Organize leadership meetings, including agenda preparation, documentation, and follow-up on action items
• Build strong working relationships with cross-functional teams to ensure smooth execution of initiatives
• Manage sensitive communications with a high degree of professionalism and confidentiality

Office & Operational Management

• Oversee daily office administration and operational activities within the division
• Maintain structured documentation systems and ensure proper record-keeping practices
• Support logistical arrangements for meetings, events, and leadership engagements
• Ensure adherence to internal policies, procedures, and governance requirements
• Handle confidential information with discretion and integrity at all times

Candidate Profile & Requirements

• 4–8 years of relevant professional experience in Executive Assistant, Office Manager, Prior exposure to strategy, consulting, corporate planning, or advisory environments is highly preferred
• Experience supporting senior executives or leadership teams is essential

Skills & Competencies

• Strong strategic mindset with the ability to understand and support high-level business priorities
• Excellent ability to prepare professional presentations, reports, and executive summaries
• Strong analytical skills with the ability to interpret data and generate insights
• Exceptional organizational and multitasking abilities with strong attention to detail
• Proven ability to manage competing priorities in a fast-paced and high-pressure environment
• Excellent communication and interpersonal skills, both written and verbal
• High level of professionalism, integrity, and confidentiality

Additional Requirements

• Consulting background is strongly preferred
• Must already be based in the UAE
• Ability to work independently while maintaining close alignment with leadership

Skills