Office Manager / Office Administrator

About the company

About the role

Office operations and facilities

• Manage daily office operations and maintain an organized, functional, welcoming workplace.
• Coordinate procurement and setup of supplies, equipment, computers, production equipment, furniture, and facilities services.
• Liaise with landlords, building management, utilities, and service providers; establish office policies, procedures, and administrative systems.
• Oversee office budgets, invoices, expenses, vendor payments, and procurement.
• Manage vendors and contractors; coordinate maintenance, repairs, cleaning, security, and facilities requirements.
• Monitor service agreements and contractual obligations; coordinate podcast studio recording schedules with production teams.

Employee and executive support

• Coordinate hiring administration, job postings, initial candidate screening, and employee immigration processes with the US corporate team and hiring managers.
• Coordinate new-hire onboarding with payroll, benefits, and HR providers; arrange office access, workspace setup, and orientation.
• Serve as an initial escalation point for employee issues and first contact for employees and visitors; manage hospitality.
• Provide administrative support to local and regional leaders; coordinate meetings, conference room and studio calendars, and meeting logistics.
• Manage event supplies and branded premium inventory.

Compliance and local coordination

• Support local regulatory compliance and administrative requirements; coordinate Qatar business documentation.
• Liaise with government offices, consultants, and service providers; maintain accurate and confidential company records.
• Maintain office health, safety, and wellbeing standards.

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years in office management, office administration, executive support, or facilities management.
• Strong organizational and multitasking skills; excellent written and verbal communication in English and Arabic.
• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.
• Experience managing vendors, budgets, and facilities; strong problem-solving skills and ability to work independently.
• Ability to work in the Msheireb office five days a week, Sunday through Thursday.

Preferred experience

• Experience supporting a corporate or multinational office environment is preferred.

Key competencies

• Highly organized, detail-oriented, proactive, and self-motivated.
• Strong interpersonal and relationship-building skills; professional and customer-service oriented.
• Adaptable in a growing environment, with ownership, accountability, and discretion handling confidential information.