Office Manager / Office Administrator

We are seeking a highly organized, proactive, and resourceful Office Manager / Office Administrator to support the launch and day-to-day operations of our Doha office. This role will serve as the operational backbone of the office, ensuring a professional, efficient, and welcoming work environment while supporting employees, visitors, vendors, and leadership.

The ideal candidate is a self-starter who thrives in a fast-paced environment, enjoys building processes from the ground up, and can effectively manage multiple priorities while maintaining exceptional attention to detail. This role is expected in office 5 days a week at the iHeartArabi office located in Msheireb.

Manage the day-to-day operations of the Doha office.

Ensure the office is fully functional, organized, and maintained to a high standard.

Coordinate procurement and setup of office supplies, office equipment, computers, production equipment, furniture, and facilities management.

Serve as the primary point of contact for landlords, building management, utilities, and service providers.

Establish and maintain office policies, procedures, and administrative systems.

Oversee office budgets, invoices, expense tracking, and vendor payments.

Manage relationships with external vendors, suppliers, contractors, and service providers.

Coordinate maintenance, repairs, cleaning services, security, and other facility-related requirements.

Monitor service agreements and ensure compliance with contractual obligations.

Negotiate and manage office-related procurement and purchasing activities.

Coordinate recording schedules for the iHeartArabi podcast studio space within the office (in partnership with production teams)

Serve as liaison for iHeartMedia corporate team in the US for new hires:

Coordinate preparation of job descriptions with hiring managers

Manage job postings and initial candidate screening

Assist with immigration processes, for new and existing employees

Coordinate new hire onboarding activities with payroll, benefits and other HR service providers

Serve as the initial point of escalation for employee concerns & issues

Serve as the first point of contact for employees and visitors and manage hospitality

Coordinate office onboarding for new hires, including office access, workspace setup and orientation of office operations.

Ensure office health, safety, and wellbeing standards are maintained

Provide administrative support to local and regional leadership as required

Coordinate meetings, manage conference room and podcast studio calendars, and overall meeting logistics

Manage event supplies and branded premium inventory

Support compliance with local regulations and administrative requirements.

Coordinate documentation and administrative processes related to business operations in Qatar.

Liaise with government offices, consultants, and service providers when required.

Ensure company records and documentation are maintained accurately and confidentially.

Highly organized and detail-oriented

Proactive and self-motivated

Strong interpersonal and relationship-building skills

Professional and customer-service oriented

Adaptable and comfortable in a growing environment

Strong sense of ownership and accountability

Ability to handle confidential information with discretion