Office Manager / Office Administrator

About the role

Office operations and facilities

• Run day-to-day office operations and maintain an organized, functional workplace.
• Coordinate procurement and setup of supplies, equipment, computers, production equipment, furniture, and facilities services.
• Liaise with landlords, building management, utilities, vendors, suppliers, and contractors.
• Maintain office procedures and administrative systems; oversee budgets, invoices, expenses, vendor payments, and purchasing.
• Coordinate maintenance, repairs, cleaning, security, service agreements, and podcast studio recording schedules.

Employee and administrative support

• Coordinate hiring administration, job postings, initial candidate screening, immigration processes, and onboarding with corporate teams and service providers.
• Serve as a first contact for employees and visitors, manage hospitality, and escalate employee concerns.
• Coordinate office access, workspaces, new-hire orientation, meetings, room and studio calendars, and meeting logistics.
• Provide administrative support to local and regional leadership and manage event supplies and branded inventory.

Compliance and local coordination

• Maintain office health, safety, and wellbeing standards.
• Support local regulatory compliance and Qatar business administration; liaise with government offices, consultants, and service providers.
• Maintain accurate, confidential company records and documentation.

Qualifications

• Bachelor's degree or equivalent experience.
• At least two years of experience in office management, office administration, executive support, or facilities management.
• Corporate or multinational office experience is preferred.
• Strong organization, multitasking, problem-solving, and independent working skills.
• Excellent verbal and written communication in English and Arabic.
• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.
• Experience managing vendors, budgets, and facilities; ability to work from the Msheireb office five days a week.
• Ability to handle confidential information with discretion.