Office Manager- (Oakland)

TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement.With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people.

TKE – Move Beyond.

TK Elevator is currently seeking an experienced Office Manager in Oakland, CA.

Responsible for successfully managing the branch’s administrative processes and employees to ensure the branch operates in an efficient and cost-effective manner.

Fosters a culture of safety among all employees. Includes participation in safety meetings and maintaining safety training logs, safety files; audit records, meeting minutes; facilitates safety processes and standards, annual fire drills, and updates annual emergency action plans. Ensures required safety alerts and other mandatory postings are posted and available to all employees in the branches.

Manages the day-to-day administrative functions of the branch. Includes fostering a culture of compliance by ensuring that all Corporate, Regional, District and Branch processes are followed.

Trains and cross-trains all branch administrative employees so that all administrative functions are performed correctly, consistently and in a timely manner.

Works in human resources capacity by approving time and attendance for direct reports; assists operations managers with performance management process; informs regional human resources of employee changes. Ensures distribution of and adherence to Corporate and Regional Human Resources policies

Processes all new hire paperwork and submits to Regional Human Resources. Includes reviewing Company information with new hires; instructing them on Corporate Compliance training. Creates safety folder and new hire folder for union and non-union employees. Update required personnel and safety file items as needed, at minimum annually

Assists Branch Manager and Operations Managers in coordinating disciplinary employment actions and terminations with Regional Human Resources and Labor Relations. Coordinates notifications to all relevant internal parties when branch employee exits the Company

Facilitates communication between branch and district office and staff.

Supervises month-end branch accounting close to ensure that all data and information is reported correctly to Regional Accounting prior to the set deadlines. Participate in branch operational and sales meetings – takes minutes and tasks action items

Performs branch accounting tasks as needed. Assists District and Regional Shared Services with extra billings, accounts receivable, accounts payable, operations administration, payroll and other matters as requested

Participates in branch/region AR calls. Assists and manages action items for the branch and aides in collection disputes. Provides copies of invoices for branch sales or customers, as needed

Maintenance of facility with Branch Manager and Landlord

Oversees processes and assists with compiling data/information for legal for First Report of Incidents and/or lawsuits

Assists operations managers with overseeing branch vendors and subcontractors. Assist in onboarding new vendors and completing any and all paperwork.

College degree in business administration; or two years of office management experience; or an equivalent combination of education and experience

Minimum 3 years experience working in a professional office environment in a similar industry preferred

Knowledge of federal, state and local laws involving equal employment opportunity, employee leave, anti-trust and conflict of interests

Intermediate to Advanced Working Knowledge of Microsoft Word, Excel and PowerPoint is required. Experience working in an ERP platform (Oracle, SAP, etc…) strongly preferred

Ability to understand and apply Company policies and ensure adherence to Company separation of duties and controls.

Personel management experience

At TK Elevator, we offer more than just a role, we offer a place to grow, thrive, and make an impact.

Salary range: $80,000-$106,000 with an annual bonus program of 0% - 10%.

Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered

Medical, dental, and vision coverage

Flexible spending accounts (FSA)

Health savings account (HSA)

Supplemental medical plans

Company-paid short- and long-term disability insurance

Company-paid basic life insurance and AD&D

Optional life and AD&D coverage

Optional spouse and dependent life insurance

Identity theft monitoring

Pet insurance

Company-paid Employee Assistance Program (EAP)

Tuition reimbursement

401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed.

Additional benefits include:

15 days of vacation per year

11 paid holidays each calendar year (10 fixed, 1 floating)

Paid sick leave, per company policy

Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment)

Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.

TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, and veteran status or any other protected status required by applicable law.

Applicants with disabilities who require reasonable accommodation in connection with the application process are encouraged to email us directly at [email protected] or call 1-844-427-5461.

TK Elevator does not accept candidate submissions, applications, or profiles from recruitment agencies, search firms, or other third parties unless a written agreement has been executed in advance by an authorized representative of TK Elevator.

Our financial benefits go beyond your salary, offering attractive extras that make a real difference. From retirement plans and allowances to discounts – at TKE, we empower you to actively shape your financial future.

Move with flexibility – our mobility benefits support modern, sustainable, and personalized solutions. Whether for work or leisure, we help you reach your destination comfortably and eco-consciously.

At TKE, people come first – and that includes their personal environment. With our family benefits, balancing work and private life becomes much easier.

With a wide range of health and wellness programs, we create an environment where you can truly feel your best.

TKE+ is about exclusive extras that make a real difference. Enjoy local perks like discounts, employee events, sports programs, meal subsidies, and health initiatives designed to enrich your everyday life.