Office Manager
Role Overview
Oversee office administrative operations for an assigned Executive, Chief, or Departmental Head.
Provide high-level administrative support, manage information requests, and supervise and train junior clerical staff.
Key Skills for This Role
Full Job Posting
Job purpose
Oversee office administrative operations for an assigned Executive, Chief, or Departmental Head.
Provide high-level administrative support, manage information requests, and supervise and train junior clerical staff.
Office operations and executive support
- Organize and implement office operations and procedures, including correspondence management, filing systems, and office workflows.
- Oversee administrative activities and prioritize tasks, handling urgent matters efficiently.
- Provide administrative support through meeting scheduling, correspondence, visitor handling, and call routing.
- Manage appointment calendars for the designated team or department leader and resolve scheduling conflicts.
- Prepare reports, presentations, and other documents accurately and on time.
Meetings, records, and office environment
- Distribute meeting agendas and materials, take minutes as requested, and follow up on action items.
- Finalize, obtain approval for, and distribute meeting minutes to relevant stakeholders.
- Follow up on meeting actions and resolutions to ensure tasks are completed and issues addressed.
- Support team objectives and related tasks and projects, helping meet project timelines.
- Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics.
- Maintain a proper and safe office environment and arrange necessary repairs and supply orders.
- Create or modify documents in applications such as Word, Excel, and PowerPoint, and maintain relevant databases.
Education and experience
- Bachelor's degree in Administration or a related field.
- At least 3 years of experience in an administrative position.
- Healthcare experience is preferred.
Skills and languages
- Good computer skills and data entry ability in MS Excel, Outlook, Word, and PowerPoint.
- Good analytical and problem-solving skills, interpersonal and customer care skills, and accurate records-keeping ability.
- Excellent command of spoken and written English.
- Arabic is preferred.
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