Office Manager

Oversee front office operations to ensure a consistently professional reception function, including personally covering the reception desk.

Ensure all visitors are greeted, assisted, and directed appropriately, while managing incoming calls, enquiries, call routing, and message handling.

Coordinate meeting room bookings, appointments, and schedules, ensuring rooms are appropriately set up, equipped, and maintained to a high standard.

Plan and deliver corporate events, including venue sourcing, catering arrangements, and end-to-end logistical coordination.

Organise and supervise the maintenance, cleanliness, and overall orderliness of company premises, liaising closely with building management, facilities teams, vendors, and third-party service providers.

Maintain accurate office records, including visitor logs, access permits, and office registers, ensuring documentation accuracy and security compliance.

Ensure full compliance with company and building health, safety, and environmental (HSE) standards, including fire safety regulations, evacuation procedures, and maintenance of safety equipment.

Coordinate with HR on fire drills and emergency preparedness initiatives.

Manage business travel arrangements, including flight bookings, accommodation, travel insurance, and provide travel coordination support for other offices and HR as required.

Liaise with suppliers to negotiate corporate rates, raise local purchase orders (LPOs), and coordinate with the finance/accounts team to ensure timely invoice processing and payments.

Coordinate preventive maintenance schedules and repairs for office equipment and facilities to support uninterrupted operations.

Manage office supplies and company assets, including procurement, inventory management, and timely replenishment of stationery, furniture, uniforms, and other operational materials.

Manage company residential properties, including supervision of maintenance, lease administration, and coordination with landlords and service providers.