Office Manager - Abu Dhabi

Office Manager – Workplace Operations (Abu Dhabi)

Office & Workplace Operations

• Oversee all office operations in the Abu Dhabi location, ensuring a seamless, high-quality workplace experience
• Act as the central point of coordination for workplace standards, office services, and day-to-day operational delivery
• Continuously improve office processes to enhance efficiency, cost-effectiveness, and employee experience
• Manage office maintenance, facilities issues, and service providers to ensure high service standards

Stakeholder & Reporting

• Produce regular management reports for the Director of Workplace Operations (London), covering office conditions, enhancements, and operational updates
• Partner closely with the Head of Abu Dhabi Office and senior stakeholders to support projects and operational requirements
• Provide clear, solutions-focused operational insight to support decision-making

Vendor & Supplier Management

• Manage relationships with vendors, contractors, and service providers, including negotiation, performance monitoring, and service optimisation
• Ensure cost-effective procurement of office supplies, catering, and consumables without compromising quality

Front of House & Employee Experience

• Oversee front-of-house operations, including reception, switchboard, visitor experience, and meeting room management
• Maintain a professional, polished, and welcoming office environment at all times
• Manage mail, courier services, taxis, and general office logistics

Events & Workplace Engagement

• Organise office events, internal initiatives, branded materials, and engagement activities
• Support onboarding and offboarding processes, including access, desk allocation, and induction coordination
• Coordinate desk moves, office reconfigurations, and workplace changes

Travel & Administration

• Manage complex travel arrangements, including flights, accommodation, itineraries, and visa coordination
• Maintain accurate internal documentation and intranet content
• Support a broad range of administrative and operational projects as required

Compliance & Sustainability

• Ensure compliance with Health, Safety & Fire regulations and internal workplace standards
• Support sustainability initiatives and environmentally responsible office practices

What We’re Looking For

• Strong academics with a minimum of 3 years’ experience in office management, workplace operations, executive support, or similar roles within a professional services or high-performing finance environment
• Proven experience across office operations including reception oversight, visitor management, travel coordination, vendor management, and facilities support
• Highly organised, detail-oriented, and proactive with strong problem-solving ability
• Confident communicator with the ability to build trusted relationships across all levels
• Professional, discreet, and service-driven with strong judgement and integrity
• Flexible, hands-on approach in a fast-paced, evolving environment
• Familiarity with the Abu Dhabi/UAE business and service landscape is advantageous