Office Administrator

Job Summary

Key Responsibilitiesoffice Administration & Operations

• Manage day-to-day office operations and administrative activities.
• Maintain office records, files, documents, and company databases.
• Coordinate office maintenance, supplies, and vendor relationships.
• Ensure proper organization of company documents and compliance records.
• Monitor office expenses and support budget tracking where required.

Client & Business Support

• Act as the first point of contact for clients, visitors, and business partners.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule meetings, appointments, and manage calendars for senior management.
• Prepare engagement letters, proposals, reports, and other business documents.
• Follow up with clients regarding documentation, approvals, and submissions.

Hr & Employee Coordination

• Support onboarding and offboarding processes.
• Maintain employee records and leave management records.
• Assist in coordinating recruitment activities and candidate interviews.
• Ensure compliance with company policies and administrative procedures.

Government & Portal Coordination

• Coordinate with PROs, government departments, and service providers when required.
• Manage applications and submissions through UAE Mainland and Free Zone portals.
• Assist with trade license renewals, visa documentation, and company compliance requirements.
• Maintain records of regulatory deadlines and company renewals.

Administrative Reporting

• Prepare administrative reports and management summaries.
• Maintain accurate records of company assets and office inventory.
• Support management with special projects and operational initiatives.

Requirements & Qualificationseducation

• Bachelor's Degree in Business Administration, Management, Commerce, or a related field.

Experience

• Minimum 2–3 years of experience in Office Administration, Administration Support, or Executive Coordination roles.
• Prior experience in an Accounting, Auditing, Consultancy, Professional Services, or B2B organization is highly preferred.
• UAE work experience is strongly preferred.

Skills & Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Ability to work effectively under pressure and meet deadlines.
• Excellent problem-solving and coordination skills.
• Strong attention to detail and professional presentation.

Knowledge Requirements

• Good understanding of UAE Labour Law and employment regulations.
• Familiarity with UAE Mainland and Free Zone portals and government systems.
• Knowledge of document management and administrative compliance procedures.
• Understanding of business setup, licensing, and corporate services processes is an advantage.

Candidate Profile

• Female candidate preferred.
• Professional, confident, and customer-service oriented.
• Resourceful, proactive, and capable of working independently.
• High level of integrity, confidentiality, and professionalism.
• Presentable and capable of representing the company professionally.

Preferred Criteria

• Currently residing in the UAE.
• Available for immediate joining or short notice period.
• Holding a transferable visa or valid UAE residency visa.
• Experience in handling clients within Accounting, Auditing, Taxation, Corporate Services, or Consultancy sectors will be an added advantage.
• Pay: From AED3,000.00 per month