Office Administrator

Overview

Job Description

• Be part of our tomorrow.
• We are the business behind the world’s brands.
• We’re Ingram Micro—a people-first technology partner, reaching nearly 90% of the world's population.
• With operations in 57 countries and approximately 24,000 associates.
• We’re redefining distribution.
• Ingram Micro helps businesses run better, grow faster and achieve their sustainability goals.
• At Ingram Micro, we are shaping the future with cutting-edge technology!
• Join us and thrive in a diverse, values-driven environment that celebrates growth, learning, and inclusivity.
• We inspire our associates and foster a workplace where integrity, imagination, courage, responsibility, and talent flourish.
• Thanks to our passionate team, we have a culture where everyone collaborates with purpose to achieve our goals!
• The Administrator plays a key role in supporting daily office operations and creating a positive first impression for the organization.
• This position serves as a central point of contact for visitors, callers, and internal teams while ensuring smooth front office coordination, effective communication, and compliance with security procedures.
• Make a difference in the Administration team.
• **Front Office & Administrative Operations:** Oversee reception, visitor management, call handling, meeting rooms, records, and coordination with internal and external stakeholders while ensuring service quality and policy compliance.
• **Business Travel Management:** Manage end-to-end domestic and international travel arrangements, vendor relationships, policy compliance, cost control, and real-time support for travel issues.
• **Physical Security & Safety:** Oversee office security, access control, CCTV, visitor management, emergency procedures, audits, and incident reporting to ensure a safe workplace.
• **Employee Engagement & Wellbeing:** Drive engagement initiatives, wellbeing programs, events, recognition, and act as the main contact for facilities-related employee support.
• **Office Expansion & Space Management:** Lead office expansions, relocations, space planning, vendor coordination, budgeting, and ensure smooth operational transitions.
• **SAP Non‑Trade Procurement:** Create and manage non-trade PRs in SAP, ensure accurate coding, policy compliance, coordination with Finance and Procurement, and audit readiness.
• What would make a great fit
• Bachelor’s degree in Business Administration or a related field.
• Previous experience in an administrative, front office, or customer-facing role is preferred.
• Strong communication and interpersonal skills with a service-oriented mindset.
• Ability to manage multiple tasks while maintaining accuracy and attention to detail.
• Proficiency in office technology, telephone systems, and standard computer applications, with professionalism and discretion in handling confidential information.
• Committed to your success
• At Ingram Micro, we invest in your future.
• Through continuous learning, leadership opportunities, and a commitment to fostering innovation, we ensure every team member thrives in their career journey.
• Let’s shape tomorrow.
• #LI-SMR1