Office Administrator
About This Role
Job Title: Office Administrator / Operations Coordinator
Location: Dubai, UAE
Job Type: Full-time, in-person
Working Hours: Monday to Friday, 9:00 AM to 5:00 PM
Salary: AED 4,000 per month, all-inclusive
About the Role
We are seeking a highly organized, disciplined, and proactive Office Administrator / Operations Coordinator to support the day-to-day administration and coordination of multiple ongoing projects across Dubai, Canada, and Rwanda.
This is an in-person role based in Dubai. The successful candidate will work directly with the business owner to bring structure, follow-through, and accountability across operations. This position is suited to someone who is detail-oriented, reliable, calm under pressure, and able to manage multiple tasks without losing track of priorities.
Key responsibilities include:
- Managing task lists, trackers, deadlines, and follow-ups across multiple projects
- Coordinating with contractors, consultants, suppliers, and site contacts
- Tracking project progress and chasing updates where needed
- Researching vendors, subcontractors, and service providers
- Gathering quotations, comparing options, and organizing procurement information
- Preparing invoices and entering records into Zoho
- Tracking payments, filings, and administrative deadlines
- Maintaining organized digital and operational systems
Requirements:
- Strong organizational and administrative skills
- Excellent follow-up and communication ability
- Professional written and spoken English
- Comfortable making calls, sending emails, and dealing with external vendors
- Able to work full-time in person in Dubai
- Prior administration, operations, or coordination experience preferred
- Experience with construction, suppliers, or project-based businesses is a plus
Compensation:
- Year 1: AED 4,000/month all-inclusive
- Year 2: AED 4,500/month all-inclusive
- Year 3: AED 5,000/month all-inclusive
- 30 days off per year (inclusive of vacation, public holidays, and sick days)
Probation:
- First 3 months on probation
- AED 3,000/month during probation
- Increased to AED 4,000/month upon successful completion
- AED 3,000 bonus after passing probation
Application Process:
Applicants will only be considered after completing the screening form below:
https://form.typeform.com/to/IiZI53iM
Important: This is not a remote role. Candidates must be based in Dubai and available for in-person interviews.
Pay: AED4,000.00 per month
Work Location: In person
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