Marketing & Administration Coordinator

Job Purpose

Key Responsibilities

• Support the execution of approved marketing campaigns and coordinate promotional materials through review and approval processes.
• Coordinate marketing events, sponsorships, meetings, and associated logistics.
• Manage purchase requisitions, purchase orders, contracts, and supporting documentation for approved activities.
• Coordinate with vendors, Finance, Procurement, Marketing, and other internal stakeholders.
• Maintain accurate records of marketing activities, vendor documentation, purchase orders, financial commitments, and payments.
• Monitor marketing budget utilization, reconcile financial information, and prepare periodic reports for management review.
• Coordinate vendor onboarding and ensure completion of required documentation and internal procedures.
• Provide administrative support including meeting coordination, calendar management, travel arrangements, and document preparation.
• Maintain operational trackers, monitor project timelines, and follow up on outstanding actions.
• Identify opportunities to improve administrative workflows and standardize operational processes.
• Ensure all activities comply with company policies, ethical standards, approval requirements, and applicable local regulations.

Requirements

• Bachelor's degree, relevant vocational qualification, or equivalent practical experience.
• Previous experience in administration, marketing operations, business support, procurement coordination, or event management.
• Strong organizational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail, particularly in financial documentation, contracts, purchase orders, and payment processes.
• Ability to manage multiple priorities and coordinate effectively with internal and external stakeholders.
• Experience in the pharmaceutical, healthcare, or another regulated industry is preferred.
• Familiarity with SAP, Veeva PromoMats, procurement platforms, or third-party risk-management processes is an advantage.