Maintenance Scheduler and Planner

Position Summary

Key Responsibilities

• MainX Administration & Maintenance Planning
• Serve as the primary MainX administrator and subject-matter resource for the Maintenance Department.
• Maintain accurate equipment, assets, work order, preventive maintenance, and technician information within MainX.
• Create, review, update, and close maintenance work orders in accordance with department procedures.
• Develop and maintain preventive maintenance schedules in MainX.
• Ensure maintenance activities are properly documented and accurately reflected in the system.
• Monitor overdue, upcoming, and outstanding maintenance work orders and communicate status to the Maintenance Manager.
• Generate and maintain maintenance reports, metrics, and performance data from MainX.
• Identify opportunities to improve MainX utilization, data accuracy, and maintenance workflow efficiency.
• Maintenance Scheduling & Coordination
• Develop daily, weekly, and longer-term maintenance schedules based on priorities established by the Maintenance Manager.
• Coordinate and assign planned maintenance activities to specific technicians based on skill level, availability, workload, and equipment requirements.
• Balance planned maintenance work with corrective and emergency maintenance demands.
• Coordinate maintenance activities with Production and other departments to minimize operational disruption.
• Track scheduled work and follow up on incomplete, delayed, or rescheduled activities.
• Maintain visibility of technician workload and available maintenance capacity.
• Assist the Maintenance Manager with developing and maintaining the department's maintenance backlog and schedule.
• Communicate schedule changes and priorities to Maintenance Leads and technicians.
• Spare Parts & Inventory Management
• Maintain accurate records of maintenance spare parts and inventory.
• Monitor critical spare parts and identify potential shortages before they impact maintenance activities.
• Coordinate parts availability with scheduled maintenance work orders.
• Ensure required parts are identified and available prior to scheduling work whenever practical.
• Assist with maintaining appropriate minimum/maximum inventory levels for critical maintenance components.
• Coordinate with Purchasing and suppliers regarding parts availability, orders, lead times, and delivery status.
• Identify obsolete, excess, or frequently used spare parts and communicate recommendations to the Maintenance Manager.
• Maintain accurate parts information, including descriptions, part numbers, quantities, and storage locations.
• Maintenance Performance & Continuous Improvement
• Track maintenance KPIs such as PM completion, schedule compliance, backlog, downtime, and work order status.
• Provide regular maintenance scheduling and performance reports to the Maintenance Manager.
• Assist in identifying recurring equipment issues and maintenance trends.
• Support initiatives to improve preventive maintenance effectiveness, equipment reliability, and maintenance efficiency.
• Participate in maintenance planning meetings and continuous improvement activities.
• Promote an initiative-taking, planned-maintenance culture throughout the organization.

Qualifications

• High school diploma or equivalent required; technical degree or maintenance-related education preferred.
• 2–5 years of experience in maintenance planning, scheduling, CMMS administration, inventory control, or a related maintenance role.
• Experience working with a CMMS or maintenance management system; MainX experience preferred.
• Understanding of preventive and corrective maintenance processes.
• Experience with spare parts and maintenance inventory management.
• Strong organizational and time-management skills.
• Ability to prioritize multiple work orders and changing maintenance requirements.
• Effective communication and people skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to work effectively with Maintenance, Production, Engineering, Purchasing, and other cross-functional teams.
• Key Competencies
• Maintenance Planning & Scheduling
• CMMS/MainX Administration
• Preventive Maintenance Management
• Spare Parts & Inventory Control
• Work Order Management
• Data Accuracy & Reporting
• Prioritization & Organization
• Communication & Teamwork
• Problem Solving
• Continuous Improvement
• Success Measures
• Success in this position will be measured by:
• PM schedule completion and compliance
• Maintenance schedule adherence
• Reduction of overdue maintenance work
• Accurate and timely MainX work order management.
• Improved maintenance backlog visibility
• Availability of critical spare parts
• Improved technician utilization and workload balance
• Accuracy of maintenance records and inventory data
• Effective communication between Maintenance and Production
• Important: This position works under the direction of the Maintenance Manager, who establishes maintenance priorities, resource requirements, and overall maintenance strategy. The Maintenance Scheduler & Planner is responsible for translating those priorities into an organized, executable maintenance schedule and ensuring the necessary technicians, parts, information, and resources are coordinated.
• Why Join IEM
• At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.
• Learn more about IEM at https://www.iemfg.com
• We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers
• Recruiting Scams
• Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact
• Non-Discrimination Statement
• IEM does not discriminate against any applicant based on any characteristic protected by law.
• Privacy
• Information collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy.
• Use of AI
• At IEM, we are committed to a fair and transparent hiring process. Use the link below to view how we use artificial intelligence (AI) technology to assist in reviewing job applications and your rights as an applicant.
• AI Use in IEM's Hiring Process

Preferred Qualifications

• High school diploma or equivalent required; technical degree or maintenance-related education preferred.
• Experience working with a CMMS or maintenance management system; MainX experience preferred.