Logistics Coordinator

Essential Duties and responsibilities*

• Internal Relationship Management – Communication with 3 rd party service providers and colleagues to facilitate accurate orders
• Communicates with warehouses, customs brokers, and freight contacts when necessary
• Communicates with suppliers for the placement of orders
• Interacts with Product Coordinators, Sales and Customer Service on a regular basis, to ensure timely delivery and accurate orders
• Communicates with Customer Service to notify of product arrival/availability and provide them with certificates of analysis and other necessary information
• Liaises with the Accounting department for payment and product receiving issues
• Communicates with warehousing services to ensure proper receiving
• Meets with Management, Product Coordinators and Customer Service for updates on product and supplier Information
• Prioritization/Task Management – Prioritizes workload and effectively uses tracking tools to ensure the timely delivery of orders
• Arranges and tracks domestic warehouse transfers as needed
• Arranges and tracks direct shipments to customers as well as warehouse shipments
• Arranges freight; correspondences with brokers and shipping lines to track shipments and help ensure on-time delivery
• ERP/System Control – Ensures data integrity in ERP system, and with supplier communications
• Enters, updates, and receives orders in the ERP System
• Processes warehouse and intercompany transfers
• Problem Solving/Continuous Improvement – Problem solves when issues arise, and strives to implement continuous improvement
• Requests, addresses and follows up with non-conformance issues (NCRs) where applicable, such as credits, using proper protocols
• Uses problem solving skills and knowledge of the logistics function to provide updates to necessary departments
• Documentation Management – Ensures accuracy in reviewing and creating product documentation and acts on discrepancies
• Utilizes training to compare certificates of analysis, to product specification sheets for approval
• Obtains and checks Certificate of Origin documents where applicable for qualifying products
• Adheres to Hazardous Materials, SDS, and Transportation of Dangerous Goods guidelines to ensure correct documentation and labelling
• Accountable for obtaining required paperwork (Original Bill of Lading, Packing List, Standard Invoice, etc.)
• Arranges for blind and double- blind shipments where applicable; creates necessary documents such as manual bills of lading and packing slips.

Other

Qualifications

• Education: Minimum of a High School Diploma, Bachelor’s degree preferred, High School Diploma
• Experience: 2-4 years of previous experience in Logistics required
• Special training may be required to ensure product hazards are identified and risk of exposure is mitigated
• Systems: Knowledge of ERP systems is preferred, but not mandatory; Software knowledge of Microsoft Office including Outlook, Word, Excel and Power Point
• Lead by example Barentz’s culture and values
• Demonstrated exceptional organizational, presentation, negotiation, interpersonal and communication skills
• Must be self-motivated, high energy, engaging, positive and solutions focused
• Effective and ability to adapt communication style to the audience as needed
• Ability and desire to work in a team environment required
• Must be able to effectively prioritize work assignments for self and others
• Act legally and ethically in all professional relationships in dherence with Barentz’ culture, values and fundamentals