Live Events Project Coordinator

Role Overview

Essential Functions

• Keep Sales, Project Management, and Operations informed of project requirements and updates and support milestone accountability.
• Confirm equipment availability and define substitutions, transfers, subrentals, or purchases with Asset Teams while meeting budget and revenue targets.
• Provide equipment updates to Project Managers and Account Executives and confirm asset allocation.
• Maintain accurate project data and change orders in the Asset Management System.
• Coordinate non-core rental fulfillment and schedule prep with the appropriate branch location.
• Communicate scope of work and relevant project data to crew chiefs and prep crews and support prep staff.
• Attend branch prep, oversee execution, and ensure gear is in prep bays according to order dates.
• Confirm logistics arrangements, truck manifests, delivery and driver details, and order status with Logistics.
• Assist with financial reconciliations, closeout, billing discrepancy resolution, and process improvements.

Knowledge, Skills and Abilities

• Demonstrate excellent verbal and written communication and customer service skills.
• Organize work, manage time, and handle multiple projects simultaneously.
• Work knowledgeably in at least one product discipline and have exposure to other disciplines, including audio, camera, LED, lighting, rigging, video, or labor.
• Read and interpret technical drawings.
• Solve problems and make decisions independently.

Required Education and Experience

• Hold a high school diploma or have equivalent experience.
• Have at least 2 years of technical production, operations, or rental inventory management experience in the entertainment industry.
• Have experience meeting client requirements while managing to a set budget.
• Have working knowledge of entertainment production equipment.
• Have advanced knowledge of Microsoft Office Suite and Salesforce.

Compensation

• Estimated pay range is USD 65,000 to 72,500 per year, with actual pay based on experience, knowledge, skills, abilities, location, and market alignment.

Benefits

• Benefits include health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.