Live Events Project Coordinator

Overview

Project Coordination

• Coordinate the timely and accurate execution of projects and orders with account executives, project managers, technical product managers, asset teams, and branch operations.
• Ensure impacted departments are informed of project requirements and updates and meet project milestones.
• Manage equipment availability, substitutions, transfers, subrentals, purchases, asset allocation, and project budget considerations.
• Manage project data and change orders in the Asset Management System throughout the project lifecycle.
• Coordinate non-core rental fulfillment and schedule preparation with the appropriate branch.
• Communicate scope of work and project data to crew chiefs and prep crews and support preparation activities.
• Oversee branch preparation, ensure gear is in prep bays by order dates, and communicate schedule delays.
• Confirm logistics arrangements, truck manifests, driver details, delivery information, and order status.
• Assist with financial reconciliations, project closeout, billing discrepancies, and process improvement.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication, customer service, organization, and time management skills.
• Ability to handle multiple projects, proactively provide updates, independently solve problems, and make decisions.
• Ability to work knowledgeably within at least one product discipline and have exposure to other disciplines.
• Ability to read and interpret technical drawings.
• Working knowledge of entertainment production equipment.
• Advanced knowledge of Microsoft Office Suite and Salesforce.

Required Education and Experience

• High school diploma or equivalent experience required.
• At least two years of experience in technical production, operations, or rental inventory management within the entertainment industry required.
• Experience meeting client requirements while managing to a set budget required.

Physical Demands

• Must remain in a stationary position for extended periods and perform extensive typing.
• May occasionally lift or move up to 20 pounds.
• Must communicate effectively through listening and written and verbal communication.

Compensation

• Estimated pay range is $65,000-$72,500 per year, with actual pay based on experience, knowledge, skills, abilities, location, and market data.