Licensing Admin Assistant

Role overview

Key responsibilities

• Manage licensing approvals for licensed brands using third-party systems and track each stage through final sample submission.
• Check products launch correctly on the website and help resolve approval issues with the Senior Licensing Manager.
• Prepare licensor sales updates, support licensing communications and track the top 40 brands.
• Research retail, social media and licensing trends; create mood boards to inspire card ideas.
• Support the card team and publishing partners by raising tickets, checking files, updating documents and gathering internal content.
• Prepare print and online artwork in Photoshop and Illustrator, ensuring files are correctly set up.
• Attend industry events, trade shows and licensor showcase presentations.

What you'll bring

• Genuine interest in brands and licensed products; working knowledge of Excel and Google Docs.
• Strong attention to detail, organisation, ability to manage multiple projects and meet tight deadlines.
• Ability to work independently, take ownership, learn quickly and solve problems proactively.

Nice to have

• A background in a creative environment or previous experience working in licensing is desirable.

Work arrangements

• The role is described as London hybrid, with one to two office days per week; the employer also describes regular office time as expected.

Benefits

• Benefits include competitive pay and bonuses, pension plans, staff discounts, private healthcare in the UK, mental health support, generous holidays, flexible working, international working, and learning and development support.

Interview process