Legal Assistant

Job Summary

Schedule Maintenance

• Organize the flow of work through the lawyer's office and initiate follow-up action in a timely manner to meet multiple deadlines.
• Maintain and monitor calendars, including scheduling appointments, hearings, travel, and conferences.
• Manage reminder systems on a daily basis to ensure important deadlines are met.

Drafting and Correspondence

• Liaise between lawyers, contacts, and clients.
• Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
• Maintain and update current client contact lists.
• Respond to routine correspondence by mail, email, and telephone calls.

General Administration

• Perform conflict searches, create and maintain files, and close files as instructed.
• Open new client files and matters.
• Arrange and prepare courier services and pickups.
• Mail sorting and scanning.
• Support case preparation by assembling materials required for hearings.
• Maintain electronic copies of all documentation in the database.
• Input and validate lawyers' time dockets and coordinate monthly/yearly docket totals.
• Track lawyers' Continuing Professional Development hours and input into the portal.
• Prepare cheque requisitions and trust deposit instructions.

Qualifications and Requirements

• Previous work experience in administration.
• Excellent written and verbal communication skills.
• Bilingualism in French and English is required.
• Strong attention to detail and accuracy.
• Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities.
• Ability to provide excellent customer service to lawyers and clients.
• Proficiency in MS Office & Adobe Pro.

Additional Information