Legal Administrative Assistant Private Client Services

Position responsibilities include, but are not limited to the following

• Legal Administrative Support
• Manages files, opens new matters as requested by attorneys, and maintains all relevant document inclusions for the files
• Ensures that all documents have been proofread, edited, and revised as necessary
• Coordinate attorney calendars, appointments, meetings, and travel arrangements.
• Client & Attorney Support
• Respond to telephone inquiries and client needs with professionalism and efficiency.
• Anticipate attorney needs to support seamless workflow and time management.
• Document Handling
• Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.
• Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards.
• Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
• Billing & Timekeeping
• Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing.
• Accurately record billable and non-billable time for effective service tracking and reporting.
• Communication & Collaboration
• Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement.
• Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment.
• Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures.
• Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
• Independent Work & Time Management
• Work independently with initiative, accountability, and reliability.
• Manage tasks in a fast-paced environment, meeting deadlines while maintaining high-quality standards.
• Organize and prioritize assignments effectively, including delegating when appropriate.
• Experience and Qualifications:
• At least 2 years of experience as a legal administrative assistant experience within a mid-size law firm, preferably in trusts and estates, private client, or transactional practice .
• Experience with customized estate planning, probate and trust administration
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with document management and timekeeping systems preferred.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor and commitment to client service.
• Ability to handle confidential and sensitive information with discretion.
• Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging .
• Snell & Wilmer is an Equal Employment Opportunity employer.