Intellectual Property IP Docket Specialist

Role overview

Responsibilities

• Review incoming foreign patent and trademark correspondence, including email, mail, and packages, to identify and record deadlines.
• Maintain docket records in IP docketing software and calculate response dates under applicable rules.
• Monitor deadlines, issue weekly reports, and docket prosecution, maintenance, renewal, and annuity dates.
• Review foreign counsel correspondence for required actions, deadlines, and follow-up.
• Process attorney and client file transfers and ensure docket accuracy and compliance.
• Maintain process documentation and training materials, collaborate on efficient workflows, and resolve record discrepancies.

Experience and qualifications

• At least five years of foreign patent and trademark docketing experience or related IP legal-support experience.
• Legal experience in intellectual property is required.
• Experience with foreign prosecution, maintenance, renewal, and annuity deadlines is required.
• Proficiency with IP docketing software, such as CPI or equivalent, and familiarity with foreign IP laws, deadlines, and procedures.
• Experience with foreign associates or international IP counsel is strongly preferred.
• Strong organization, time management, accuracy, attention to detail, and ability to manage multiple strict deadlines.
• Effective written and verbal communication; ability to work independently and collaboratively.

Schedule

• Hours are 8:30 a.m. to 5:00 p.m. MST, Monday through Friday.

Workplace options

• Remote and hybrid work options are available based in the firm's offices in Dallas, Las Vegas, Phoenix, Salt Lake City, or Washington, D.C.

Compensation

• Hourly pay range is $38.45 to $53.85, depending on experience, qualifications, and location.

Benefits

• The firm lists medical, dental, vision, disability, life insurance, 401(k)/profit sharing, paid holidays, tuition reimbursement, and paid time off.