Lease Administrator (4834)

Maintain accurate and up-to-date lease records for properties across Canada, the United States, and Australia, including internal and external real property agreements and Crown leases.

Administer the full lifecycle of real property agreements, including new lease setup, amendments, renewals, and terminations.

Track lease payments, financial obligations, renewal dates, termination provisions, escalation clauses, and other key contractual requirements to ensure timely action and compliance.

Monitor and proactively flag upcoming lease milestones, including renewal windows, notice periods, escalations, expiries, and other contractual deadlines.

Maintain a centralized lease database and tracking system, ensuring data integrity, completeness, and audit readiness.

Maintain a strong working knowledge of the Crown lease portfolio and ensure expiry dates, renewal terms, and related compliance requirements are appropriately tracked and actioned.

Serve as the central administrative point of contact for leased assets, coordinating documentation, records, tasks, and stakeholder communications across the real estate portfolio.

Serve as the primary documentation support contact for internal business units, branch managers, landlords, and other stakeholders on lease-related matters.

Coordinate the quarterly forecasting cycle for Black Diamond Real Estate, including lease expenses, lease-related revenues, intercompany eliminations, and related financial assumptions.

Support the Financial Reporting team with IFRS 16 lease reporting by maintaining accurate records of new leases, amendments, additions, disposals, and changes to existing lease agreements.

Serve as the subject matter expert for the Black Diamond Real Estate entity within NetSuite, including master data maintenance, workflow support, and preparation of month-end accounting entries.

Support accurate month-end accounting by reviewing actual results against forecast, identifying variances, and preparing or coordinating required adjustments.

Administer annual property tax notices for owned properties, including processing payments, allocating and amortizing costs to appropriate general ledger accounts, and coordinating with the Tax team on assessment reviews or challenges as required.

Create and process SG&A purchase orders under the Black Diamond Real Estate profit and loss statement, ensuring accurate coding, approvals, and supporting documentation.

Provide analytical and financial modelling support to enable data-driven decision-making across the lease and property portfolio.

Prepare regular reporting and summaries on lease status, upcoming obligations, financial commitments, and portfolio metrics for the Capital Markets and Real Estate team.

Ensure contractual commitments are proactively monitored, managed, and communicated to relevant business units and leadership.

Support the leader in liaising with landlords, government and Crown authorities, legal counsel, and internal departments including Finance, Operations, Treasury, FP&A, HSE, Tax, and Financial Reporting.

Assist with the review of lease agreements to identify risks, discrepancies, financial implications, or non-standard terms, escalating matters as appropriate.

Support internal and external audits by providing lease documentation, records, reporting, and supporting information as required.

Support ad hoc real estate projects, including due diligence activities related to new site acquisitions and divestitures.

Coordinate activities and documentation required to ensure lease-related information is accurate, complete, and readily available to stakeholders.

A proactive and detail-oriented approach to lease and portfolio administration.

Strong attention to accuracy, data integrity, and financial controls.

The ability to manage multiple lease agreements, deadlines, financial obligations, and stakeholder requirements simultaneously.

Confidence working with contracts, financial information, accounting records, and enterprise systems.

Strong collaboration skills and the ability to work effectively across Finance, Accounting, Tax, Treasury, Legal, Operations, HSE, FP&A, and Real Estate.

A solutions-oriented mindset with the ability to identify potential issues early and proactively follow through to resolution.

The ability to work effectively within a fast-paced environment while maintaining accuracy and meeting deadlines.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group