Junior Program Coordinator

Overview

What you will do

• Track program timelines, project milestones, and critical action items to ensure administrative objectives stay on schedule.
• Gather and organize operational updates from various counterparties, ensuring the advisory team has an accurate picture of ongoing activities.
• Help prepare clear, factual status reports and decision-support materials that senior leadership can read quickly and act upon.
• Organize and document project meetings, capturing the core decisions, next steps, and counterparty feedback.
• Assist in conducting straightforward research on competitor actions and regulator updates within the territory.
• Maintain the central project database, archiving files systematically so that the team always has the latest information.
• Act as a dependable point of contact for routine scheduling and communication across different project workstreams.
• What you bring
• Strong organizational skills and high attention to detail, with a natural ability to keep track of multiple moving pieces.
• The ability to write clear, direct prose, explaining project updates simply without resorting to corporate jargon or fluff.
• A commercial mindset and genuine curiosity about how large-scale networks, logistics, and partnerships function in practice.
• Reliable follow-through, ensuring that when an action item is assigned, it is tracked until it is fully resolved.
• Comfort working in a hybrid environment, which requires excellent self-management when remote and active engagement when in-person.
• Basic proficiency with spreadsheets and collaborative tools, allowing you to update trackers and organize data efficiently.
• A collaborative attitude, feeling comfortable asking questions early and raising flags if a deadline is slipping.
• What we offer
• A paid entry-level position with attractive pay for the market, providing a strong foundation for a career in commercial project management.
• A balanced hybrid routine, offering the flexibility of working from home alongside the mentorship of in-person collaboration.
• Direct exposure to seasoned partners who stay involved in projects from start to finish, offering a unique opportunity to learn from senior professionals.
• A professional environment focused on real-world outcomes, where your coordination work directly supports high-stakes decisions and operational launches.

Working at Gulf Associates