Immigration Assistant

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an Immigration Assistant to join our Immigration team based in Halifax, Nova Scotia for a 12 month contract.

Provide professional, confidential administrative support to the Shannex Immigration team

Assists the Immigration Consultants with the collection of required documentation in preparation for the newcomer’s application to the appropriate immigration stream

Collects the required information and documentation from newcomer employees for immigration applications and processes

Assists with the drafting of immigration applications, as well as edit and finalize, as required

Implements and manages administrative processes in support of our foreign workers and resolves administrative issues and concerns

Tracks, arranges and monitors couriers

Completes bi-weekly immigration file audit

Reviews, organizes, and manages confidential documentation

Tracks foreign workers on implied status and escalates to Lead Immigration Consultant as necessary

Maintains (electronic and paper) foreign worker documents and file retrieval.

Tracks government application fees and other immigration related expenses

Maintain and manage comprehensive immigration files

Manage confidential documentation and communication

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

A relevant post-secondary education

Minimum two (2) years of experience in a related field

A keen eye for detail, are known for your high standards and are meticulous with your work and adhere to process standards

Experience working in a Human Resources or Immigration department considered an asset.

Proficiency in Microsoft Office Suite

Successful candidates will be required to obtain a clear Criminal Record Check , and where applicable, a Vulnerable Sector Check , prior to appointment

Basic knowledge of immigration processes and foreign worker programs

Previous experience working in immigration, as a paralegal or in a regulatory environment with a focus on the Atlantic Immigration Program, Nova Scotia Nominee Program and/or the New Brunswick Nominee Program is preferred

Great People is a core value at Shannex, grounded in the belief that our team members are the spirit and foundation of our organization. We are committed to equity, diversity, inclusion, and belonging, and to fostering a culture that celebrates individuality and ensures every person is treated with fairness and respect. Here, every team member belongs. With locations across Nova Scotia, New Brunswick, and Ontario, our team members help build communities that support connection, wellbeing, and longevity.

Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. In addition, Shannex provides Transitional Health Services in partnership with Nova Scotia Health. For more information, visit shannex.com .

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.