Human Resources Coordinator

Position summary

Minimum qualifications and experience

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field from an accredited university.
• At least 3 years of experience in HR administration, coordination, or a related HR role.
• Hands-on experience with HRMS, employee databases, and Microsoft Office applications.
• Good understanding of HR policies, procedures, and employment practices, plus knowledge of UAE labor laws and employment regulations.
• Experience in employee records management, HR documentation, onboarding, and offboarding.
• Strong organization, coordination, communication, attention to detail, prioritization, and confidentiality.

HR operations and employee services

• Coordinate daily HR operations and support timely delivery of HR services.
• Assist with HR policies, procedures, and administrative processes in accordance with university guidelines.
• Respond to routine HR inquiries and coordinate employee requests, department documentation, and pending actions.
• Process employment certificate, salary certificate, leave, attendance, and other HR service requests.
• Maintain employee information in HRMS and databases and communicate HR announcements and policy updates.

Records and employee lifecycle

• Maintain complete, current personnel files and HRMS records; prepare and process employee letters, certificates, and other HR documents.
• Follow up on missing or updated documentation and handle sensitive employee information confidentially.
• Support audits and maintain records in line with university policies and regulatory requirements.
• Coordinate new-employee documentation, orientation, induction, system access, and joining formalities.
• Assist with offboarding, resignations, exit clearances, transfers, promotions, designation changes, contract renewals, and related records.

Reporting and administrative support

• Prepare HR reports, employee statistics, trackers, and workforce data relating to headcount, movements, leave, attendance, and turnover.
• Support reports for CHEDS and other internal or external authorities as assigned.
• Maintain consistency across HRMS, spreadsheets, and personnel files; coordinate HRMS access and data issues with IT.
• Prepare correspondence, presentations, meeting minutes, templates, filing systems, and other HR administrative records.
• Perform other HR-related duties assigned by the HR Manager or Head of Human Resources.

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