Human Resources Assistant

Role summary

HR operations

• Support recruitment, onboarding, and offboarding; prepare HR letters and employment certificates; maintain employee and dependent records.
• Monitor attendance and leave, prepare reports, administer HR software, and update the organizational chart.
• Support engagement initiatives, employee surveys, management administration, certifications, and assigned HR projects.
• Act as an authorized DMCC portal HR signatory for employment contracts and related documents, subject to management approval.

DMCC, immigration, and licensing

• Coordinate employment visa and card applications, renewals, cancellations, medical examinations, Emirates ID applications, and related immigration procedures.
• Coordinate dependent and domestic staff visa applications through authorized PRO agencies and manage company license renewals.
• Monitor government and DMCC notifications, maintain related records, generate portal reports, obtain official documents, and coordinate with authorities and service providers.
• Monitor the DMCC portal balance and arrange timely replenishment.

Insurance and document control

• Coordinate employee medical insurance enrolment, renewals, amendments, cancellations, coverage questions, and policy records.
• Coordinate office, third-party liability, and other corporate insurance renewals and documentation.
• Maintain electronic and physical document control, the Master Document Register, version control, corporate records, and governance documents.
• Coordinate document preparation, certification, attestation, and legalization with legal teams, authorities, embassies, and external agencies.

Corporate and regulatory coordination

• Coordinate office lease changes and renewals, monitor expiry dates, and ensure applicable lease information is reflected in the DMCC portal.
• Support company establishment, branch registration, corporate bank account opening, KYC, banking, and registration documentation.
• Coordinate ESR notifications and documentation with Finance and external consultants where applicable.
• Arrange management travel and apply authorized electronic signatures or company stamps to approved documents.

Qualifications and experience

• Bachelor's degree or diploma in Human Resources, Business Administration, Management, or a related field.
• Minimum 2–3 years of experience in HR assistance, coordination, compliance, document control, or a related role.
• DMCC procedures, UAE immigration processes, and employment documentation experience are preferred.
• ISO management systems, certification requirements, and audit coordination familiarity is advantageous.
• HRIS or HR management software experience is preferred.
• Good understanding of UAE employment regulations and HR administrative practices.

Skills and tools

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication in English.
• Strong organization, multitasking, attention to detail, prioritization, and deadline management.
• Confidentiality, integrity, professionalism, independent work, cross-department coordination, and problem-solving.