HR Coordinator
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Key skills for this role
About the Role
Assist in administrative tasks, manage GM office operations, coordinate travel, and support stakeholder communications for effective organizational functioning.
Key Skills for This Role
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Position Summary
Joining Nestl means you are joining the largest Food and Beverage Company in the world.
At our very core, we are a human environment - passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.
A Nestle career empowers you to make an impact locally and globally, as you are provided with the opportunity to make a mark and stand out, if you seek it.
With Nestle, you are enabled and encouraged to grow not only as professionals, but also as people.
A Day In The Life
- Assisting the GM:
- Responsible for GM Office: assets, supplies, files & documents, mail, faxes, incoming external calls, subscription newsletters, newspapers, and magazines.
- Booking & reservation which are related to the GM (internal & external business visits, trainings, meetings)
- May attend meetings under direction of GM to assist with the administrative detail "Minutes" if required.
- Handling & wrapping yearly gifts, sending & receiving all correspondences related to the same, for VIP stakeholders along with sending greeting cards (in alignment with MENA CEO's office)
- Typing official docs & letters in English (whenever required)
- Consolidate monthly commercial reports, key highlights, proud moments, and follow-up with internal stakeholders to submit to HO.
- Liaison between GBM and Official institutions whenever required.
- Handling all incoming & outgoing PR gifts & cards, sending & receiving all correspondences related to the same, for VIP Customers, Suppliers & Official Bodies.
- Consolidate all slides for Info session quarterly.
- Support in planning the CEO visit, coordinates all preparations to ensure smooth and wellplanned market visit is executed.
- Book and block the GBM's calendar for monthly report submissions to MENA.
- Monthly reminder for stakeholders on MOR key action points achievement.
- Keep in file all the documents signed by the GM (BDA, Service agreement, ministry letters. Etc.)
- Scan BDA & upload in sales team room; (notify Sales Support any new uploads)
- Travel Coordination:
- Guardian of the T&E Policy (in Concur): ensure adherence, implementation & use or proper docs & communication.
- Arranging hotel room bookings for all internal & external NBT visitors.
- Arranging hotel venue bookings for meetings, trainings & conferences.
- Supports in reservations of air tickets and hotel rooms for travelling NBT employees for business visits or trainings (whenever required)
- Coordinate VIP visitors' agendas: hotel reservations, transportation, dining, documentations, etc.
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