HR Assistant

Overview

Key Responsibilities

• **Visa & Immigration Processing:** Handle the end-to-end processing of employment visas, renewals, cancellations, medical checks, and Emirates ID applications for staff across all regional branches (Dubai, Abu Dhabi, Al Ain, Ras Al Khaimah).
• **Corporate Compliance & Licensing:** Coordinate and execute the timely renewal of corporate trade licenses, commercial registrations, tenancy contracts, and office parking permits with municipal and federal authorities.
• **Labor Relations:** Manage submissions, documentation updates, and compliance metrics through the Ministry of Human Resources and Emiratisation (MOHRE) and GDRFA portals.

Office Administration & Workspace Continuity

• **Workspace Maintenance:** Manage daily office operations and facilities maintenance for our headquarters, and coordinate support requirements for regional branches.
• **Vendor & Supply Management:** Procure office utilities, stationery, pantry supplies, and corporate materials; manage relationships and service level agreements (SLAs) with office vendors and maintenance contractors.
• **Front Office Coordination:** Assist with incoming corporate correspondence, couriers, and welcoming external guests or partners with a polished, professional demeanor.

Core HR Administration & Document Management

• **Platform Management:** Maintain, update, and audit accurate digital employee records on our central HR platform, ensuring compliance records and visa files are systematically updated.
• **Document Drafting:** Assist in drafting and formatting official company documents, including employment contracts, non-disclosure agreements (with a standard one-year term), and internal operational memos.
• **Onboarding Execution:** Execute structured onboarding checklists to ensure new hires experience a warm, efficient, and legally compliant transition.
• **Employee Support:** Act as a dependable point of contact for routine employee inquiries regarding company policies, visa status updates, and leave balances (ensuring alignment with our cash payout model for unutilized annual leave).

Cyclical Performance & Operational Support

• **Performance Tracking:** Coordinate schedules for regular performance workflows, tracking the completion of bi-yearly performance evaluations and monthly development sessions.
• **Organizational Charts:** Assist in updating and organizing company organizational charts to ensure reporting lines remain clear and accurate across all regional centers.

Requirements & Qualifications

• **Experience:** 3–5 years of proven experience in a combined HR, PRO, and Office Administration role within the UAE.
• **Technical Proficiency:** Strong hands-on experience navigating UAE government portals (MOHRE, GDRFA, Smart Channels, Tasheel, Amer), modern digital HR platforms, and cloud-based productivity tools.
• **Knowledge:** Comprehensive, up-to-date understanding of UAE Labor Law, immigration procedures, and corporate licensing/leasing regulations.
• A valid UAE Driving License (preferred)
• **Language Skills:** Fluent in English (written and verbal) with an exceptional, professional tone. Working proficiency in Arabic is highly advantageous.
• **Attributes:** Exceptional organizational skills with a meticulous eye for detail; able to multi-task across administrative and compliance functions seamlessly while maintaining absolute integrity with sensitive data.
• Pay: AED3,000.00 - AED4,000.00 per month