HR Analyst - Fixed Term Contract

Objective

1) Advisory

• Dealing with basic employee related queries, escalating to the HR Head / HR Business Partners as required

2) Talent Acquisition And Offboarding

• Responsible for graduate / intern hiring as per business requirements
• Supporting in recruiting activities, liaison with 3rd party recruitment companies and acting as conduit in the recruiting process.
• Opening positions in Workday Recruit and ensuring approvals are in place for the recruiting activity
• Ensuring initiation and on-going monitoring of relocations and destination services as necessary for new joiners/transferees including on-going support of Japanese Expatriates
• Monitoring of immigration process and raising IMS requests in the absence of the HR Administrator
• Ensure all new employees and leavers paperwork is provided in orderly fashion to the HR administrator for filing
• Back up for the HR Administrator for the following:
• Drafting/reviewing employment contracts and contract packs, following up on the submission of documents by pending hires
• Approving new employee records raised by the HR administrator on Workday and ensure leaver details are also processed for departing employees
• Ensuring initiation and on-going monitoring of relocations and destination services as necessary for new joiners/transferees including on-going support of Japanese Expatriates
• Monitoring of immigration process and raising IMS requests in the absence of the HR Administrator
• Ensure all new employees and leavers paperwork is provided in orderly fashion to the HR administrator for filing
• Follow up with departed employees to close any outstanding HR matters

3) Hr Operations Management

• Overall responsibility for the smooth running of all HR Operations across the MENA region including
• Back up for the HR Administrator for the following:
• Opening positions in Workday Recruit and ensuring approvals are in place for the recruiting activity
• Maintaining the HR new joiners/leavers/recruitment spreadsheet and ensuring it is up to date and accurate at weekly meetings
• Advising other departments such as IT, CRES, Compliance, Legal, Corporate Services and Finance of new joiner s confirmed start dates and leavers last service dates
• Coordinate with the background screening provider for the initiation of background screening and ensuring screening reports have been received
• Coordinate with the immigration provider in the initiation of visa requirements for the employee and provision of relevant documentation to support processing
• Liaise with the benefits providers in registering/cancelling new joiners/leavers and their approved dependents (if applicable) into the benefits schemes. Provide ongoing reporting requirements to the provider
• Advising line managers of confirmed start dates and leavers last service dates
• Ensuring new employee records are updated on Workday and ensure leaver details are also entered for departing employees
• Reviewing leaver paperwork including leaver calculation for review. Coordinate any post-employment follow up for conclusion of all matters relating to the termination of an employee
• Coordinate the international transfer process by working closely with the home country HR (where applicable) the destination services and shipping company and dealing with any relocation issues as they arise
• Ensure all new employees and leavers files are complete and audit compliant.
• Management of JUMP set up

4) File Management

• Overseeing the HR administrator with regards to their file management responsibilities, ensuring these are manged in a timely fashion.

Education

Work Experience

• Experience of working across different Middle East countries such as UAE, Qatar and Bahrain (preferred)
• Experience with HR functions and general HR activities/administration, HR software and data platforms
• Experience managing transactional Employee Relations activity within process, and understanding of when escalation center model is required due to increased litigation risk or process failure
• Experience partnering with the business as a generalist HR professional and being confident with advising according to policy, process, and legislation
• Previous HR/ER advisory experience to case management level within a shared service center environment
• Proven experience in HR within an Advisory HR role; advising, influencing, delivering HR solutions in a pragmatic manner to support business needs

Functional Skills