HR Administrator

Role overview

Key responsibilities

• Maintain confidential employee records, personnel files and HR system information in line with company policies.
• Prepare employment contracts, HR letters, certificates and other employee documents accurately and on time.
• Coordinate onboarding, including documentation, visa formalities, inductions and internal department coordination.
• Coordinate with IT, Payroll and operations to arrange equipment, system access and resources for new employees.
• Support corporate inductions and explain company policies, procedures and employment requirements to new employees.
• Respond to routine HR administration queries and refer sensitive or employee relations matters to the appropriate HR colleague.
• Maintain attendance, leave and employee information for payroll and other HR operations.
• Track probation periods, coordinate review reminders and ensure assessments and documentation are completed on time.
• Manage offboarding documents, clearances, asset returns and exit formalities.
• Maintain HR trackers, databases and reports; support engagement, training coordination and process improvements.

Experience and qualifications

• 2–4 years of experience in HR administration, HR operations or employee onboarding, preferably within the UAE.
• Practical knowledge of UAE labor laws, employment documentation, visa processes and HR administration requirements.
• Experience independently coordinating onboarding, maintaining personnel records and managing HR documentation.
• Strong organization, attention to detail and ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office, particularly Excel; HR management systems experience is advantageous.
• Strong interpersonal and communication skills, a professional service-oriented approach, and ability to handle confidential employee information.
• Experience supporting diverse multi-site teams in retail, education, hospitality or service-oriented businesses is advantageous.
• A bachelor's degree in Human Resources, Business Administration or a related discipline is preferred.

Application follow-up

• Applicants are asked to check their inbox, including spam or junk folders, for an application acknowledgement, screening questionnaire and recruitment updates.