HR Administrative Officer

Job Description Summary

General Responsibilities

• **Administrative Support:**
• + Assist in the day-to-day operations of the HR department.
• + Prepare and organize the HR documentation, such as contracts, offer letters, performance appraisals, and termination letters.
• + Maintain and update employee records and HR databases (electronic and hard file).
• + Prepare HR-related reports, presentations, and other documents.
• + Handle scheduling and logistics for HR meetings, training sessions, and employee events.
• + Ensure that all HR records are stored and disposed of in compliance with company policies and legal requirements.
• **Recruitment & Onboarding:**
• + Assist in the recruitment process by posting job openings, screening resumes, coordinating interview schedules, and communicating with candidates.
• + Prepare and send offer letters and employment contracts.
• + Support the onboarding process for new hires, including preparation of orientation materials and coordination of first-day activities.
• **Employee Relations:**
• + Act as a point of contact for employee inquiries regarding policies, benefits, and other HR matters.
• + Support the HR team in addressing employee concerns and ensuring effective communication between staff and management.
• **Training & Development:**
• + Help coordinate training sessions, workshops, and employee development programs, including logistics, materials, and attendance tracking.
• + Maintain records of employee participation in training programs and monitor training needs.
• **Compliance & Reporting:**
• + Ensure HR practices comply with legal and regulatory requirements.
• + Assist with the preparation of HR-related reports, including monthly HR Report, attendance reports, etc.
• **Payroll Support:**
• + Assist with preparing and administering employee payroll by gathering attendance data, verifying time-off requests, and providing necessary payroll documentation.
• + Prepare the employee OT reports
• + Ensure accuracy of employee attendance records and other payroll-related documentation.
• **Benefits Administration:**
• + Assist with the administration of employee benefits programs, including health insurance, wellness programs, etc.
• + Help employees with benefits enrollment and any related inquiries.
• **General HR Support:**
• + Support the implementation of HR policies, procedures, and guidelines across the organization.
• + Help maintain and update the employee handbook, HR policies, and other employee-related documents.
• + Coordinate HR events such as team-building activities, wellness programs, and employee recognition events.
• + Coordinate and assist with employee leave management and documentation.
• **Administrative Tasks:**
• + Answer and direct phone calls, emails, and other inquiries in a timely manner.
• + Organize and maintain HR files, ensuring the proper filing and retrieval of documents.
• + Book and maintain schedules, meetings, appointments and travel arrangements.
• + Handle the daily administrative tasks; monitor and maintain the office’s equipment, supplies, cleanliness, and etiquette.
• + Write and distribute emails, correspondence memos, letters, faxes and forms.
• + Overlook the PRO tasks and the Admin Assistant duties
• + Any other duties assigned by the HR & Admin Manager

Qualification & Skills

• **Education:**
• + Bachelors degree in Human Resources, Business Administration, or a related field.
• + HR Certifications is a plus.
• **Experience:**
• + At least 3-4 years of experience in an HR administrative or support role.
• + Knowledge of HR practices, UAE labor laws, and compliance requirements.
• + Experience with office administration and organizational support.
• **Skills:**
• + Strong organizational and time management skills.
• + Excellent written and verbal communication skills.
• + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G-Suite.
• + Familiarity with HRMS Systems,
• + Attention to detail and the ability to handle confidential information.
• + Ability to manage multiple tasks simultaneously and prioritize effectively.
• **Personal Attributes:**
• + High level of professionalism and discretion.
• + Strong problem-solving and interpersonal skills.
• + Ability to work independently and as part of a team.