HR & Administration Officer
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
RAILBUS is seeking an organized and experienced HR & Administration Officer to manage day-to-day HR operations, recruitment, employee administration, and government procedures in Dubai.
Key Skills for This Role
Full Job Posting
About Railbus
RAILBUS is a startup developing a next-generation public transportation system designed to transform urban mobility through innovative engineering and affordable infrastructure.
Our multidisciplinary team is growing rapidly, and we are looking for an organized, proactive, and experienced HR & Administration Officer to help build and support our expanding workforce.
The Role
As the HR & Administration Officer, you will be responsible for managing the company's day-to-day human resources operations, recruitment processes, employee administration, and government-related HR procedures.
You will play a key role in supporting our team as we continue to grow.
This position requires someone who is highly organized, detail-oriented, and experienced with UAE employment regulations, visa processing, and HR administration.
Key Responsibilitiesrecruitment & Talent Acquisition
- Manage the end-to-end recruitment process.
- Publish vacancies on recruitment platforms.
- Screen and shortlist candidates.
- Coordinate and schedule interviews.
- Conduct initial HR interviews where appropriate.
- Communicate with candidates throughout the hiring process.
- Prepare and issue employment offer letters.
- Coordinate employee onboarding and orientation.
Hr Administration
- Prepare employment contracts and related documentation.
- Maintain accurate employee records and HR files.
- Track probation periods and employment confirmations.
- Issue employment certificates and HR letters.
- Maintain HR policies and documentation.
Government & Employee Services
- Manage employee applications through relevant UAE government and free zone online portals.
- Process employment visas, renewals, cancellations, Emirates ID applications, and medical appointments.
- Coordinate all employment-related government documentation.
- Ensure compliance with UAE labour regulations and free zone requirements.
Leave & Employee Records
- Track annual leave, sick leave, and other employee absences.
- Maintain attendance records.
- Monitor employee contract expiry dates and visa renewals.
- Calculate end-of-service benefits and final settlements.
- Maintain confidential personnel records.
Employee Benefits
- Coordinate employee health insurance enrollment, renewals, additions, and cancellations.
- Assist employees with HR-related requests and documentation.
General Administration
- Support general office administration related to HR.
- Prepare HR reports and employee statistics.
- Assist management with HR planning and workforce administration.
- Perform other HR and administrative duties as required.
Requirements
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum 3 years of HR experience in the UAE.
- Strong knowledge of UAE Labour Law and HR best practices.
- Experience handling employment visas, Emirates IDs, and government portals.
- Experience working with Dubai Free Zones is preferred (Dubai Silicon Oasis experience is an advantage).
- Excellent organizational and communication skills.
- Strong attention to detail and ability to handle confidential information.
- Proficient in Microsoft Office applications.
- Excellent written and spoken English.
- Ability to work independently and manage multiple priorities.
What We Offer
- Opportunity to join an innovative transportation technology startup.
- A dynamic and collaborative working environment.
- Long-term career growth opportunities.
- Competitive salary based on qualifications and experience.
Immediate Joining
This position is available for
immediate joining
.
Candidates who are already based in the UAE and can join on short notice will be given preference.
How To Apply
- If you believe you are the right person for this opportunity, please send us:
- Your latest CV
- Your current location
- Your earliest available joining date
Only shortlisted candidates will be contacted.
This version is optimized for LinkedIn, is professional, and includes keywords that improve visibility in LinkedIn searches.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at RAILBUS
Head of Partners Department
Dubai, UAE
RAILBUS is seeking an experienced professional to establish and lead the Partners Department, managing relationships with high-value investors and founding partners. The role involves building the department from scratch
Business Development Manager
Dubai, UAE
RAILBUS is looking for a Business Development Manager to build and manage its Founding Partners Division. The role involves managing qualified leads from marketing campaigns, conducting follow-up calls and meetings, and