HR & Administration

Role overview

HR and staff management

• Maintain employee, attendance, leave, and schedule records and monitor punctuality and daily work schedules.
• Coordinate onboarding, documentation, visa and labour-related administrative processes, and assist with recruitment, interviews, and employee documentation.
• Coordinate staffing requirements with management and department heads.

Exhibition and event passes

• Apply for and manage exhibitor, contractor, crew, and event passes for exhibitions across the UAE and Saudi Arabia.
• Coordinate with organizers, venues, and event portals; track registrations, deadlines, approvals, documents, and pass distribution.
• Arrange temporary access passes for installation, dismantling, and on-site project teams.

Transportation and logistics

• Prepare daily transportation schedules and coordinate vehicle allocation, driver duties, pickups, drop-offs, and site movements.
• Arrange transport for exhibition installations, dismantling, warehouse activities, and urgent deliveries.
• Maintain vehicle schedules and coordinate servicing, registration, and related documentation.

Office and exhibition operations

• Manage office supplies, records, filing, company documents, renewals, and administrative deadlines; coordinate accommodation and other staff arrangements when needed.
• Support management with reports, scheduling, and day-to-day operations.
• Coordinate with sales, design, production, graphics, and project management teams; maintain the exhibition calendar, deadlines, installation and dismantling dates, and manpower needs.
• Ensure staff, passes, vehicles, and documents are ready before each project; handle multiple tasks and urgent requirements independently.

Requirements

• Minimum 2–3 years of relevant UAE experience in HR, administration, logistics, or exhibition/event operations.
• Exhibition or event management experience is highly preferred; knowledge of UAE venues, contractor passes, event portals, and access procedures is an advantage.
• Strong organization, communication, coordination, follow-up, multitasking, and deadline management skills; able to work under pressure.
• Proficiency in MS Office, Excel, email, and online registration systems.
• English communication skills are essential; Hindi is an advantage.

Compensation

• Pay is AED 3,000–4,000 per month; the salary field also lists AED 3,000 per month.

Workplace

• Work location is in person in Dubai Investment Park, Dubai, UAE.