HR & Admin Officer

Key Responsibilities

• Manage all employee and dependent visa processes within the Emirate of Abu Dhabi, including new employment visas, visa renewals, status changes, Emirates ID applications, medical fitness procedures, visa cancellations, family sponsorships, and related immigration requirements.
• Coordinate with relevant Abu Dhabi government authorities including the **ICP (Federal Authority for Identity, Citizenship, Customs & Port Security)**, **TAMM**, **MOHRE**, **AD Police**, **Abu Dhabi Municipality**, and other regulatory bodies to ensure compliance with all legal requirements.
• Process and monitor **labour contracts**, work permits, labour card amendments, employment offers, and other MOHRE-related transactions.
• Facilitate business visit visas, mission visas, and travel-related documentation for employees and visitors.
• Coordinate employee transportation requirements, including staff buses, shuttle services, taxi arrangements, transportation vendors, route planning, and transportation-related issue resolution.
• Oversee staff accommodation administration, including lease coordination, maintenance requests, utility services, inspections, and accommodation vendor management.
• Manage contracts and service providers for accommodation, transportation, catering, uniforms, office supplies, housekeeping, security, and other administrative services.
• Coordinate uniform procurement, sizing, issuance, replacements, inventory management, and vendor communication.
• Process and manage HR-related invoices, verify vendor billing, prepare payment requests, reconcile records, and coordinate with the Finance department to ensure timely payments.
• Administer petty cash, maintain accurate expense records, and prepare reconciliation reports.
• Prepare HR documentation including salary certificates, employment certificates, NOCs, experience letters, visa letters, bank letters, and other employee-related correspondence.
• Coordinate employee onboarding and offboarding administration, including document collection, asset allocation, orientation logistics, visa processing, and final settlement documentation.
• Maintain accurate employee personnel files, HR databases, document tracking systems, visa records, contract records, and confidential employee information.
• Monitor expiry dates of visas, Emirates IDs, passports, labour permits, company licenses, insurance policies, and service contracts to ensure timely renewals.
• Coordinate employee medical insurance enrolment, additions, deletions, renewals, and claims support with insurance providers.
• Coordinate employee banking requirements, including salary transfer letters, bank account opening letters, and payroll-related documentation.
• Maintain records of vendor agreements, service contracts, quotations, purchase orders, and service-level compliance.
• Ensure compliance with UAE labour laws, company policies, and government regulations related to HR administration and government relations.
• Generate periodic reports on visa status, employee documentation, fleet management, accommodation occupancy, vendor performance, HR administration activities, and license renewals.
• Act as the primary point of contact for employee queries relating to visas, documentation, government services, transportation, accommodation, and HR administrative support.

Job Type: Full-time

Application Question(S)

• What is your current salary?
• What is your notice period?
• What is your salary expectations?
• Do you have a UAE Driving License?