Head of Administration

Role overview

Administration and office operations

• Lead administrative operations across corporate offices and branches; develop administrative policies, procedures, and best practices.
• Oversee day-to-day office operations, housekeeping, security, reception, office space, workplace planning, and employee support services.
• Procure office equipment, furniture, and supplies; monitor administrative budgets and identify cost-optimization opportunities.
• Manage company assets, inventory, and fixed-asset records, and safeguard company property.

Projects and facilities

• Plan, execute, and monitor renovation, fit-out, expansion, and infrastructure improvement projects.
• Coordinate with architects, consultants, contractors, and government authorities.
• Manage project budgets, timelines, quality standards, and contractor performance; inspect sites and verify specifications and safety standards.
• Review technical drawings, bills of quantities, contracts, and project documentation; ensure projects finish within approved timelines and budgets.
• Oversee maintenance of buildings, utilities, HVAC, electrical systems, and firefighting equipment, including preventive and corrective schedules.
• Manage facility service providers and annual maintenance contracts; monitor performance and drive continuous improvement.

Vendors, compliance, and team leadership

• Evaluate and negotiate with vendors, contractors, and service providers; ensure contractual and service-level obligations are met and conduct vendor reviews.
• Ensure compliance with building regulations, labor laws, health and safety standards, and statutory facility requirements.
• Implement workplace safety and emergency-response programs, conduct audits and risk assessments, and coordinate regulatory inspections, permits, and approvals.
• Supervise physical security and access-control systems.
• Lead and develop administration, facilities, and support-service teams; set objectives and performance indicators, mentor staff, and promote a high-performance culture.

Education and experience

• Bachelor's degree in Civil Engineering, Construction Management, Business Administration, or a related discipline.
• An MBA or master's degree in Project Management is preferred.
• 15+ years of progressive experience in administration, facilities management, and building construction.
• Proven experience managing large-scale office infrastructure, construction, or renovation projects.
• Experience working with contractors, consultants, and regulatory authorities, with strong exposure to corporate office management and multi-site administration.

Skills and tools

• Excellent spoken and written English and Arabic communication skills.
• Extensive practical experience with MS Office, project-management platforms, and construction drafting applications such as AutoCAD and related design software.