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Gift Processing Coordinator SJHC Foundation Operations

Unity Health Toronto
Toronto, CAN
Temporary, Parttime
Mid-Senior
Onsite
Discovered 1 months ago
Raiser’s EdgeCRM/database softwareGift processingTrellisAKA raisin fundraising toolsData entry and record keeping

Full Job Posting

About the Foundation

St. Joseph’s Health Centre Foundation raises funds to support St. Joseph’s community hospital and improve care for Toronto’s west end.

The Foundation seeks a team member to support gift management and donor engagement.

Position Summary

The Gift Processing Team oversees gift entry, tax receipting, record maintenance, and audit preparation.

The coordinator provides administrative and clerical support focused on data integrity, accurate records, timely reporting, and CRA compliance.

The role involves collaboration with Foundation colleagues, partners, and the community.

Gift Processing and Records

  • Use Raiser’s Edge and Outlook to manage gift processing and communication tasks.
  • Upload gifts in batches and verify and update donor information for accurate, complete records.
  • Protect the confidentiality and security of financial information.
  • Track and log donations received by mail, phone, walk-in, online, and email.

Donor Service and Cash Reconciliation

  • Print and send thank-you letters, credit card update letters, and charitable tax receipts.
  • Conduct daily cash counts, reconcile with Finance, and prepare deposit slips for banking transactions.

Documents and Department Support

  • File, scan, and archive donation and gift documents, and manage tax receipt replacement issues.
  • Support Finance, Annual Giving, Planned Giving, and Major Gifts as needed.
  • Provide general administrative support and assist with special projects and initiatives.

Qualifications and Skills

  • 1–2 years of experience in gift processing, administrative support, or a related role, preferably in nonprofit or healthcare.
  • An associate degree in Business Administration or a related field; a bachelor’s degree is preferred.
  • Proficiency in Raiser’s Edge or similar CRM/database software.
  • Proficiency in Trellis and AKA raisin fundraising tools is an asset.
  • Strong organizational and time-management skills, with excellent attention to detail and accuracy.

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