Front Desk Receptionist
About This Role
Job Summary
We are seeking a versatile and proactive Receptionist & Office Administrator to join our team. This is a dual-function role: you will be the first point of contact for our clients and visitors, while also providing vital administrative support to ensure the smooth day-to-day operation of our office.
The ideal candidate is a "multitasker" who remains calm under pressure and is happy to assist with various departments as needed.
Key Responsibilities
Front Desk Management:
- Greet visitors with a professional and friendly demeanor.
- Manage a multi-line switchboard; screen and forward calls appropriately.
- Handle incoming and outgoing couriers, mail, and deliveries.
Administrative Support:
- Document Control: Scanning, filing, and maintaining digital and physical records.
- Office Supplies: Monitoring inventory and ordering stationery, pantry supplies, and office equipment.
- Accounting Assistance: Assisting with basic invoicing, tracking expenses, or petty cash management.
- HR Support: Assisting with visa documentation, employee attendance tracking, and scheduling interviews.
General Operations:
- Coordinate meeting room bookings and arrange refreshments for guests.
- Assist management with travel arrangements (flight bookings, hotel reservations).
- Ensure the office environment remains tidy, organized, and functional.
- Perform other ad-hoc administrative tasks as assigned by the Manager.
Requirements & Qualifications
- Experience: 2+ years of experience in a combined Reception/Admin role in the UAE.
- Technical Skills: Advanced proficiency in Microsoft Office.
- Communication: Native or professional-level fluency in English.
- Legal: Must be currently residing in the UAE.
Job Types: Full-time, Permanent
Work Location: In person
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